ExecutiveAssistant | Strategic Calendar Management | Xero | ClickUp | Operations

Overview

Looking for full-time work (8 hours/day)

at $8.30/hour ($1,600.00/month)

Bachelors degree

Last Active

May 22nd, 2026 (19 days ago)

Member Since

May 27th, 2022

Profile Description

Xero | ClickUp | Asana | Google Workspace | Slack | AI Workflow Tools

Hi! I’m Ces, a professional Executive Assistant with 3+ years of experience helping CEOs, Directors, and business owners reclaim time, reduce operational friction, and keep their business running smoothly. I take care of the day-to-day admin, streamline operations, and manage calendars, emails, and workflows — so you can focus on growing your business and making high-impact decisions.

1.Executive Support & Calendar Management
-Own and manage CEO/Executive calendars (scheduling, prioritization, conflict prevention)
-Coordinate internal and external meetings
-Prepare agendas, briefing documents, and materials
-Ensure executives are prepared and briefed for all meetings

2.Inbox & Communication Management
-Triage and organize executive inboxes
-Flag priorities, draft responses, and maintain smooth communication flow
-Track and manage follow-ups
-Close open loops and prevent dropped threads

3.Travel Coordination
-Book and manage domestic and international travel arrangements
-Build detailed itineraries and coordinate logistics
-Ensure travel schedules align with meetings and priorities

4.Meeting Readiness & Follow-Up
-Prepare meeting notes, action items, and summaries
-Track deliverables, deadlines, and next steps
-Maintain task visibility using ClickUp, Asana, or Microsoft Planner

5.Administrative & Operational Support
-Support Chief of Staff or leadership team with recruiting, interview scheduling, and onboarding logistics
-Maintain documentation, SOPs, and system updates
-Assist with additional administrative and operational functions as needed

I operate beyond task completion, acting as your right hand in executive support, workflow management, and operations
helping your business run efficiently while keeping your focus on strategic growth.