Logistics, Virtual Assistant, & Data entry specialist

Overview

Looking for full-time work (8 hours/day)

at $5.68/hour ($1,000.00/month)

Associates degree

Last Active

December 18th, 2024 (3 days ago)

Member Since

May 16th, 2023

Profile Description

I am Ma. Upgrade to see actual info Upgrade to see actual info from Bacoor City, Cavite, Philippines, with over 4 years of experience as an Office Assistant in the logistics industry, specializing in import processing. I have a strong background in managing clerical and administrative tasks, including data entry, email support, and customer service. My skills encompass email handling, data entry, financial and logistics operations management, customer support, and proficiency in MS Office.


Work Experience:

Senior Data Processing Specialist
Maugle Data Processing Center Inc. (Remote)
March 2022 – 2024
Responsibilities included:
Checking and organizing emails to ensure timely responses to queries and verifying the accuracy of vendor invoices and statements. I issue trucking invoices to customers and follow up on payments based on statements sent. I register import shipments, both air and ocean, in the database system and process debit and credit notes with precision. Additionally, I update trust account balance reports to ensure financial accuracy and handle deposit checks and credit card payments from customers. My duties also include assisting in payroll processing to guarantee timely and accurate payments. I monitor and track shipments, ensuring that timely notifications of arrival notices are sent. I check payable and receivable account balances, request trucking statements from services, and update the summary of pending bank transactions as needed. Furthermore, I prepare daily reports for clients and management, send agent statements, and follow up on payments. I also check and record clients' credit card transactions and conduct monthly bank statement reconciliations

Logistics Assistant – Import Processing
House Research Development (Singapore) Pte. Ltd., - Cavite Economic Zone
April 2017 - February 2022
Responsibilities included:
I efficiently organize and respond to emails to ensure smooth communication. My role involves receiving and printing import shipping documents, conducting initial Estimated Time of Arrival (ETA) checks, and forwarding these documents to the Documentation in-charge. I record FCL shipments in a shared Excel system and manage Arrival Notices from shipping lines, providing destination and BL nature code information. I prioritize and monitor urgent shipments and assist consignees, brokers, forwarders, shipping lines, and couriers with import shipment queries. Additionally, I handle inquiries, negotiate shipping costs with brokers and couriers, and secure necessary certificates and permits for special commodities. I book LCL and air shipments, send shipping documents to assigned brokers, and arrange pickups of Certified True Copies (CTC) and Certificates of Importation. I prepare BIR 2307 forms for submission to Manila Port and the Philippine Ports Authority (PPA), manage container deposit refunds, and address logistics issues. I track vessel arrivals and container discharges, update shipment statuses in the database, and monitor truck drivers’ locations. I also handle billing information for customs and trucking services, conduct bi-weekly reconciliations, and ensure accurate documentation for container refunds and arrival tracking.

Achievements:
2023 Top-Performing Operator (Senior Data Processing Specialist)
Recognized for exceptional performance and contributions within the Operations Department. Commended for consistently delivering high-quality work and exceeding performance expectations.

2021 Kaizen Awardee, H.R.D Singapore Pte. Ltd.
Received the Kaizen Award for significant improvements to the Notice & Payment system, which streamlined the process of generating documents needed for payment requests from the accounting department.

2021 Kaizen Awardee, H.R.D Singapore Pte. Ltd.
Awarded for enhancing the ETRACC system, which improved the Electronic Tracking of Containerized Cargo by providing real-time and accurate information on container movement and linking it with electronic documentation.