Real Estate Virtual Assistant, Transaction Coordinator, & Property Manager Assis

Highly organized administrative professional with experience providing operational support to real estate teams. Skilled in email and calendar management, document preparation, data entry, file organization, CRM updates, internet research, process documentation, SOP creation, report preparation, and coordinating daily administrative tasks. Adept at managing multiple priorities, maintaining accurate records, improving workflows, and ensuring smooth day-to-day business operations with strong attention to detail and excellent communication skills.

Experienced in managing day-to-day property operations for residential rental properties. Skilled in tenant communication, lease administration, rent collection follow-up, maintenance coordination, move-in and move-out processes, vendor coordination, handling maintenance requests, and resolving tenant concerns. Experienced in processing rental applications, maintaining accurate property records, communicating with property owners and HOA or condo management, and ensuring properties are well-managed while delivering excellent customer service to both owners and tenants.

Experienced in supporting real estate transactions from contract to closing by ensuring all documents, deadlines, and communications are managed efficiently. Skilled in preparing and reviewing contracts, coordinating with buyers, sellers, agents, title companies, lenders, and other parties involved in the transaction. Proficient in tracking contract deadlines, collecting required documents, maintaining accurate transaction records, scheduling inspections and appraisals, and providing regular updates to clients. Committed to keeping transactions organized, compliant, and on schedule while delivering excellent customer service.

Experienced in using Matrix MLS to search for properties, perform comparable market analyses (CMAs), research property history, verify listing information, and manage residential property listings. Skilled in entering new listings, updating listing details, processing price and status changes, uploading photos and required documents, and ensuring MLS data is accurate and compliant. Proficient in generating reports, searching active, pending, and sold properties, and supporting agents with listing coordination and market research.

Experienced in coordinating residential real estate listings from pre-listing to active status. Skilled in gathering property information, preparing listing documents, entering and updating listings in the MLS, verifying listing accuracy, coordinating with agents, photographers, and vendors, and ensuring all required disclosures and documents are complete. Proficient in monitoring listing timelines, making price and status updates, maintaining organized records, and communicating with clients and team members to ensure a smooth and efficient listing process. Detail-oriented and committed to presenting accurate, compliant, and market-ready property listings.

Photo editing using Canva.Experienced in enhancing real estate property photos using Adobe Lightroom and Canva to create professional, eye-catching marketing materials. Skilled in adjusting brightness, exposure, color balance, contrast, sharpness, and image composition to showcase properties at their best. Proficient in creating listing graphics, social media posts, promotional flyers, and branded marketing content while maintaining consistency with company branding and delivering high-quality visuals that attract potential buyers and renters.

Experienced in managing high-volume inboxes by organizing emails, prioritizing urgent communications, responding to inquiries, and maintaining timely follow-ups with clients, tenants, property owners, vendors, and team members. Skilled in handling customer service emails, coordinating appointments, tracking important deadlines, maintaining organized email folders, and ensuring clear, professional communication. Proficient in using email to support daily real estate operations, property management, leasing, and transaction coordination while maintaining confidentiality and attention to detail.