Operations Assistant (Remote)

We're a growing organization involved in disability support and social enterprise projects (gardening, cleaning, food, media) looking for an Operations Assistant to help keep things running smoothly behind the scenes. We are based in Australia.

Job Description

Manage emails and sort urgent vs. non-urgent tasks
Follow up on outstanding tasks and projects so nothing gets missed
Help organize meetings, appointments, and priorities
Research suppliers, compare products/services, and gather quotes
Create procedures, checklists, training docs, templates, and simple guides
Support multiple small businesses under one growing organization
Check in with tea ---------- mbers to keep projects on track
Act as a "second brain" for a busy manager — organizing info, sending reminders, flagging priorities

Requirements

3-5 yrs experience as an Executive or Operations Assistant
Excellent written and verbal English communication
Strong organizational skills and attention to detail
Confident with Microsoft 365 and Google Workspace
Comfortable learning new tools/software quickly
Experience creating documents, procedures, or training materials
Able to research and summarize information clearly
Able to juggle multiple tasks/priorities without getting overwhelmed
Takes initiative — comfortable saying "I think there's a better way to do this"
NDIS, healthcare, or community services background a plus (not required)

Interested applicants may send their CV and VOICE RECORDING to ---------- who do not have voice recording will not be shortlisted. Thanks