Executive Assistant

Executive Virtual Assistant
Job Overview

We are hiring a high-level Executive Virtual Assistant to support a fast-moving business owner.

This role is for someone who can think, prioritize, execute, and follow through without needing constant direction. We do not need a basic task-taker. We need someone sharp, fast, organized, and capable of taking ownership.

You must be able to receive a task, understand the outcome, figure out the steps, and get it done.

What You’ll Do
Manage calendar, scheduling, reminders, and follow-ups
Organize daily priorities and keep important tasks moving
Manage email, inbox cleanup, and basic responses
Research vendors, software, candidates, competitors, and opportunities
Create spreadsheets, summaries, reports, and simple documents
Follow up with tea ---------- mbers, vendors, applicants, and partners
Help with recruiting, admin, operations, and project tracking
Turn rough instructions into completed work
Identify problems, suggest solutions, and improve processes
Who We’re Looking For

You must be:

A true self-starter
Fast, efficient, and highly organized
Strong in written English
Comfortable prioritizing multiple tasks
Detail-oriented without being slow
Resourceful when you do not know the answer
Reliable, responsive, and accountable
Able to work independently with minimal supervision
Comfortable pushing projects forward without being chased
Do NOT Apply If

Do not apply if you:

Need constant hand-holding
Wait to be told every small step
Are slow to respond
Miss deadlines or make excuses
Struggle with organization
Cannot communicate clearly in English
Disappear when things get busy
Only want simple repetitive tasks
Are uncomfortable being held to high standards
Required Skills

You should be comfortable with:

Gmail, Google Calendar, Google Docs, Google Sheets, and Google Drive
Online research

Email and calendar management
Spreadsheets and basic reporting
Task/project management tools
ChatGPT or similar AI tools
Slack, WhatsApp, Zoom, or similar communication tools
Schedule

Remote position.

Must have strong availability during U.S. business hours, preferably Eastern Time.

Compensation

Based on skill, experience, and availability.

How to Apply

To be considered, send:

Resume or work history
Short video introduction
Expected hourly rate
Availability and time zone
Tools/software you are strong with
A brief answer to this question:

If given five urgent tasks at once, how would you d ---------- what to do first?

Applications that do not follow these instructions will be ignored.

Final Note

This is a serious role for a sharp, proactive operator. We are looking for someone who makes the executive’s life easier, keeps things organized, and gets things done without needing to be managed every step of the way.