Personal Assistant & Content Creator

Company Description
We’re a small, boutique social media management agency that helps real estate CEOs grow a strong, branded presence on Instagram so they can attract aligned opportunities, build trust with their audience, and ultimately grow their business. Our mission is to help clients showcase their brand while making it easy for them.

Job Overview
We are seeking a proactive and detail-oriented Virtual Assistant (VA) to support a range of tasks across business administration, personal assistance, social media, and content creation. You’ll play a key role in helping the business operate efficiently so the owner can focus on client relationships and growth. This is a remote, part-time position with room for growth and increased learning and challenges.

Key Responsibilities
Operations & Administration
Prepare and send client invoices, log payments, track expenses, pull insight reports
Manage business and personal calendar, book appointments, and send reminders
Log and send business expenses to bookkeeper through Dext
Monitor CEO’s and Admin email inboxes, respond team emails and flag key ones for CEO’s action
Create email templates for regular clients communication
Assist with creating SOPs (Standard Operating Procedures) for tasks and identify improvements in operations

Newsletter Production
Publish newsletter (format and send via email marketing platform from draft)
Assist with creating SOPs (Standard Operating Procedures) for tasks and identify improvements in operations

Client & Project Support
Handle incoming appointment requests for clients
Organize project files and ensure content delivery
Provide reminders for important deadlines, payments, and follow-ups

Content & Social Media Support
Edit and publish social media content (reels, reel covers, photos, carousels, captions)
Edit client content (enhancing video, background adjustments, adding captions) and prepare for client approval/upload
Create and manage and organize client on-boarding documents and meeting notes


Required Qualifications
1+ years of experience as a Virtual Assistant or in a similar role
Strong written communication and organizational skills
Proficient in video editing (CapCut, Canva, or similar tools)
Tech-savvy with the ability to learn new software
Self-motivated, proactive, and solutions-oriented

Preferred Skills
Familiarity with social media platforms (Instagram, LinkedIn, Facebook, Pinterest)
Experience working with real estate, photography, or creative industries
Basic knowledge of bookkeeping or expense tracking software (Quickbooks Online, Dext, Honeybook)
Experience with Honeybook, Cloud Campaign & Flowdesk
Design skills for simple graphics and thumbnails (Canva)
Ability to write captions or repurpose content for social media
Experience creating or maintaining SOPs

Work Environment
Fully remote position with flexible hours (upon agreement)
Collaborative and entrepreneurial atmosphere with room to grow and take on more responsibility
Ongoing communication via email, text, video calls, and project management tools (slack)
Must have a reliable computer, smartphone, and high-speed internet connection
Expected to respond in under 15 mins within agreed upon working hours

Employment Type
Part-time
Approx. 20 hours per week

Compensation and Benefits
Competitive hourly rate or monthly salary based on experience
Opportunities for growth and increased responsibility
Potential for bonuses based on company performance
Ongoing mentorship and training

Application Process
Your resume or CV
A brief cover letter outlining your experience and why you’re interested in this role
Examples of social media content or video editing work (if available)
Your expected hourly rate or weekly salary expectations