Virtual Assistant – Sales & Executive Operations

Company: Spark Health Advisors

About Spark Health Advisors:

Spark Health Advisors is a strategy, sales, and marketing advisory firm that helps innovative healthcare and digital health companies commercialize successfully in the employer-sponsored benefits market. We work closely with founders, executives, and senior sales leaders. Our work is highly process-driven, detail-oriented, and fast-moving. This role is critical to keeping our sales operations, scheduling, data workflows, and executive execution running smoothly.

About the Role:

We are hiring a Virtual Assistant to support sales operations, executive execution, and operational analysis.
This is not a general VA role. You will be responsible for executing well-defined SOPs with precision, exercising judgment in ambiguous situations, and communicating professionally with senior-level prospects, clients, and internal stakeholders. At times, you will also be asked to review, analyze, and summarize data in spreadsheets to support decision-making.
You will work closely with Spark’s leadership team. Accuracy, discretion, and strong written communication are essential.

Key Responsibilities:

- Qualify and respond to LinkedIn and email outreach based on defined SOPs
- Schedule meetings for executives while adhering to strict calendar rules
- Maintain accurate CRM records (contacts, deals, notes) in HubSpot
- Send follow-ups and reminders according to timing guidelines
- Prepare internal notes and summaries for upcoming meetings
- Review and analyze spreadsheet-based data to surface insights or flag issues
- Coordinate work across LinkedIn, email, Calendly, HubSpot, Slack, and Google Sheets
- Flag risks, gaps, or inconsistencies to leadership when appropriate
- Escalate questions when guidance is needed rather than guessing

Required Skills & Experience:

- Strong written English (clear, professional, concise)
- Experience supporting executives, founders, or sales teams
- High attention to detail and ability to follow instructions exactly
- Comfort working with tools such as:
- Google Workspace (Gmail, Docs, Calendar, Sheets)
- Calendly or similar scheduling tools
- CRM systems (HubSpot preferred, not required)
- Comfort reviewing and working with spreadsheet data (filtering, organizing, summarizing)
- Ability to work independently and manage recurring tasks without reminders
- Reliable home internet and computer

Important: How to Apply (Step 1 of the Interview Process)

1) To be considered for this role, you must follow the instructions below exactly.

2) Email Subject Line (must match exactly): Spark VA Application – [Your First Name Last Name]

3) In the body of your email, please include all of the following:
- A link to a short audio recording or Loom video (maximum 2 minutes)
- Introduce yourself
- Briefly describe your background and relevant experience
- A link to your resume or CV
- Answers to the following question: What is the capital of Canada?
- A single paragraph (not bullet points) answering the following question: Why does operational discipline matter in a sales organization?
- Please ensure your writing is clear, professional, and complete.

4) Send to ----------

What We Look For
- Accuracy over speed
- Judgment over guesswork
- Process adherence over improvisation
- Clear communication over over-explaining

Strong performance in this role can lead to expanded responsibilities, increased compensation, and long-term growth with Spark Health Advisors.

We look forward to reviewing your application.

Spark Health Advisors