VA Admin Assistant - Social Media & QuickBooks Specialist

Role Overview:
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will play a key role in managing communications, coordinating schedules, overseeing financial tasks, and managing social media activities. Your contributions will be essential to ensuring smooth daily operations, delivering exceptional customer service, and driving productivity to support business growth.

Key Responsibilities:
* Respond to incoming calls and efficiently schedule appointments for potential leads.
* Manage financial transactions, oversee QuickBooks, and accurately track payments.
* Post photos of recent projects on social media to engage and retain customers.
* Respond professionally to customer reviews across multiple platforms.
* Handle email correspondence and follow up with leads to maximize business opportunities.
* Place online orders for finished materials and coordinate timely deliveries.
* Design templates for project estimates and prepare detailed cost proposals.
* Monitor platforms like Nextdoor and Houzz to identify and connect with new leads.
* Organize and track stage payments for ongoing projects to ensure financial accuracy.
* Oversee payroll processing and ensure timely employee compensation.

Skills & Qualifications:
* Minimum of 2 years of experience in administrative support or customer service.
* Proficiency in QuickBooks and word processing tools.
* Strong organizational skills with effective time management abilities.
* Proven capacity to handle multiple tasks and prioritize efficiently.
* Excellent verbal and written communication skills.
* High school diploma required; additional experience in administrative roles is an advantage.

Why Work With Us?
* Be part of a company specializing in premium residential renovations.
* Gain hands-on experience collaborating with clients, designers, and architects on interior remodeling projects.
* Join a team that values professionalism, attention to detail, and effective project management.

If you are a proactive and detail-oriented professional with strong organizational and communication skills, we would love to hear from you.

Apply today to become an integral part of our growing team.