Senior/Worldclass Executive Assistant

Senior Executive Assistant Job Invitation
Remote | Part-Time to Full-Time | Long-Term Growth Role

Tijon Consulting Ltd is a UK-based consultancy supporting public sector organisations, local authorities, charities, and social housing providers to deliver operational change, service redesign, process improvement, and technology-enabled transformation.
We work with clients on complex change initiatives, including housing management systems, Dynamics 365 implementations, process redesign, compliance programmes, project delivery, stakeholder management, and board-level reporting.
I’m also a husband, father of three, church pastor, property investor, and business owner. This role is therefore designed for a highly trusted, discreet, organised, and proactive person who can help bring structure, clarity, follow-through, and calm across professional, business, ministry, family, and property commitments.
This is not a basic admin role. We are looking for someone who can grow with the company and become a genuine executive operations partner over time.
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The purpose of this role is to help me(Founder) become more effective, focused, organised, and proactive across all major areas of responsibility.
You will help manage diaries, emails, meetings, tasks, follow-ups, documentation, client delivery administration, business development support, ministry administration, family operations, and property-related actions.
The ideal candidate will be someone who does not simply wait for instructions but actively looks for ways to improve systems, reduce stress, organise information, and help important things get done.
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Key Responsibilities
1. Executive Diary, Calendar and Time Management
You will manage and coordinate multiple calendars across client work, business development, ministry, family, and personal commitments.
Responsibilities include:
• Managing diary conflicts across multiple client roles and responsibilities.
• Scheduling meetings, calls, reviews, and follow-ups.
• Preparing weekly diary summaries and priority plans.
• Protecting focus time for deep work, business development, family, rest, and ministry preparation.
• Ensuring the Founder is prepared for key meetings before they happen.
• Maintaining a simple weekly rhythm, including planning, review, and follow-up sessions.
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2. Email, Inbox and Communication Management
The Founder uses multiple email addresses across business, client, personal, and ministry contexts. You will help bring order to communications.
Responsibilities include:
• Monitoring agreed inboxes and flagging urgent items.
• Categorising emails by client, action, urgency, and topic.
• Drafting replies for review.
• Tracking unanswered emails and follow-ups.
• Creating a daily or twice-daily email briefing.
• Helping build simple inbox rules, labels, and filing systems.
• Ensuring nothing important falls through the cracks.
You may also help track WhatsApp actions where messages relate to business, ministry, family logistics, or property matters. You will not be expected to respond to sensitive pastoral or personal messages without approval.
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3. Meeting Preparation, Notes and Action Tracking
You will help reduce the burden of meetings by making sure each meeting has a purpose, preparation, notes, and follow-through.
Responsibilities include:
• Preparing agendas and meeting packs.
• Capturing minutes, actions, decisions, risks, and dependencies.
• Maintaining action logs and chasing owners.
• Preparing summaries after key meetings.
• Keeping the Founder organised before and after client, church, property, and business meetings.
• Helping turn discussions into clear next steps.
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4. Client Delivery and PMO Support
Tijon Consulting delivers change and transformation projects for public sector and social housing clients. You will support delivery administration and reporting.
Responsibilities may include:
• Maintaining project action logs, RAID logs, decision logs, and meeting trackers.
• Supporting the preparation of highlight reports and progress updates.
• Formatting documents, reports, packs, and presentations.
• Supporting document control in SharePoint, Teams, OneDrive, or similar platforms.
• Tracking client commitments and deadlines.
• Helping organise project information so it is easy to retrieve and reuse.
• Supporting basic research and preparation for workshops or stakeholder meetings.
Experience in project coordination, PMO, business analysis, or consulting support would be valuable.
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5. Business Development and Growth Support
The Founder wants to spend more time growing the business. You will help create the structure to make this possible.
Responsibilities may include:
• Monitoring public sector tender portals and relevant opportunities.
• Maintaining a business development pipeline.
• Researching target organisations, local authorities, housing providers, charities, and consulting opportunities.
• Supporting proposal preparation, case study collation, CV updates, and bid documentation.
• Maintaining a library of reusable business documents and templates.
• Tracking networking actions, follow-ups, and potential leads.
• Helping organise content, thought leadership, and business improvement ideas.
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6. Ministry and Church Administration Support
The Founder is also a pastor of a local church. You will support administrative and coordination tasks that help ministry work run smoothly.
Responsibilities may include:
• Managing church-related calendar items and reminders.
• Helping prepare programme schedules, action trackers, and admin notes.
• Supporting event planning administration.
• Tracking follow-up tasks and ministry-related commitments.
• Preparing draft messages, announcements, or basic communication for review.
• Organising documents, plans, and ministry admin materials.
You must be comfortable working respectfully within a Christian ministry context. You do not need to provide pastoral advice or spiritual counselling.
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7. Family and Personal Operations Support
The Founder is a busy father of three and needs support keeping family and personal logistics organised.
Responsibilities may include:
• Maintaining a family calendar and reminder system.
• Tracking appointments, school dates, birthdays, renewals, forms, and key deadlines.
• Helping organise personal admin tasks.
• Creating weekly personal task summaries.
• Supporting household planning where appropriate.
This area requires discretion, maturity, and respect for privacy.
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8. Property Business Administration Support
The Founder also has a small property portfolio of four houses, managed by a management company. From time to time, administrative support is needed.
Responsibilities may include:
• Tracking property-related actions, certificates, renewals, maintenance items, and communications.
• Following up with managing agents or service providers.
• Organising property documents.
• Maintaining a simple property action tracker.
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Ideal Candidate Profile
We are looking for someone who is:
• Highly organised, structured, and detail-oriented.
• Proactive and able to anticipate what needs to be done.
• Calm under pressure and comfortable working with a busy executive.
• Excellent in written and spoken English.
• Discreet, trustworthy, and able to handle confidential information.
• Comfortable with multiple workstreams and changing priorities.
• Able to improve systems, not just follow existing ones.
• Confident using digital tools and willing to learn new platforms.
• Comfortable supporting a UK-based business owner and consultant.
• Respectful of Christian ministry work and family boundaries.
• Looking for a long-term role with growth potential.
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Essential Skills
• Executive assistant, operations assistant, project coordination, or senior virtual assistant experience.
• Excellent diary and inbox management.
• Strong written English and document formatting skills.
• Ability to take meeting notes and track actions.
• Good attention to detail.
• Ability to manage confidential information.
• Good working knowledge of Microsoft 365, Outlook, Word, Excel, Teams, SharePoint, and OneDrive.
• Comfortable using task management tools such as Microsoft Planner, Trello, Asana, Notion, ClickUp, or similar.
• Ability to work independently and communicate clearly.
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Desirable Skills
• Experience supporting consultants, project managers, founders, pastors, executives, or professional services businesses.
• Experience in PMO support, project reporting, RAID logs, action logs, and stakeholder reporting.
• Experience with public sector, housing, charities, local authorities, or consulting.
• Familiarity with tender portals, proposal support, or bid administration.
• Experience using Power BI, Power Automate, CRM systems, Dynamics 365, Jira, Azure DevOps, or similar tools.
• Experience supporting UK-based clients.
• Familiarity with social housing, repairs, compliance, transformation, or technology implementation would be a bonus.
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Tools You May Use
• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SharePoint / OneDrive
• Microsoft Planner / To Do
• Notion, Trello, Asana, or ClickUp
• Canva
• ChatGPT or AI tools for drafting and organising work, where appropriate and authorised
• Tender portals and business research tools
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Working Hours
This role is remote. We are open to part-time or full-time candidates. The ideal starting arrangement may be 20–30 hours per week, with potential to increase to full-time depending on performance, fit, and business needs.
You must be available for some UK working-hours overlap, especially in the UK morning or early afternoon.
Occasional flexibility may be required for urgent deadlines, but we value sustainable working practices and clear communication.
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Compensation
Compensation will depend on experience, capability, working hours, and whether the role is part-time or full-time.
We are looking for a high-quality, long-term professional and are willing to pay fairly for the right person.
Please include your expected monthly salary or hourly rate in your application.
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What Success Looks Like in the First 90 Days
By the end of the first 90 days, success would look like:
• The Founder has a clear weekly operating rhythm.
• Calendar clashes and meeting conflicts are reduced.
• Emails are organised, prioritised, and followed up.
• Key meetings have agendas, notes, and tracked actions.
• Client delivery information is easier to find and manage.
• A business development pipeline has been created.
• Ministry, family, and property commitments are captured in a simple system.
• The Founder has more time for business development, strategic thinking, family, and ministry.
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Application Instructions
To apply, please send to ----------
1. Your CV or résumé.
2. A short cover letter explaining why this role is a strong fit for you.
3. Your expected hourly rate or monthly salary.
4. Your availability and preferred working hours.
5. A short description of the most complex executive, founder, or operations support role you have handled.
6. A brief example of a system, process, tracker, or workflow you improved.
7. A link to a 2-minute video introduction answering the following question:
“How would you help a busy founder who is managing multiple clients, multiple inboxes, ministry responsibilities, family commitments, and a small property business become more organised and effective?”
Please use the subject line: “Senior Executive Assistant Application — [Your Name]”
Applications that do not follow the instructions may not be reviewed.
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Important Values
We are looking for someone who values:
• Integrity
• Confidentiality
• Excellence
• Ownership
• Initiative
• Calmness
• Continuous improvement
• Respect for family, faith, clients, and professional boundaries
This is a long-term opportunity for the right person to grow with the business and become a trusted part of the Founder’s operating system.