Executive and Operations Assistant

Are you a highly organized and detail-oriented professional looking for an opportunity to support a fast-paced executive? We are seeking an Operations/Executive Assistant to provide editorial, administrative, and marketing support to our CEO. This role requires a proactive problem solver with excellent communication skills and the ability to manage multiple tasks efficiently.

Salary Range: PHP 60,000 - 70,000 per month

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits:
Work Set-up: Permanent Work From Home
Bonuses:
Attendance Bonus of $ 25 for every monthly perfect attendance
Performance Bonus
Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
Referral Bonus of $ 300 for every successful referral
Holiday Paid Time Off (PTO) for 7 days in a year
Paid Time Offs (PTO) for 6 days in a year
Healthcare Plan

Key Responsibilities

Editorial Support:
Publish the article of the day, ensuring proper formatting and uploading in the CMS (Contentful).
Run articles through Grammarly and document suggestions using Google Docs (in suggestion mode).
Source and upload images for articles (archival or editor-provided).
Create Instagram feed and story cards using pre-existing Photoshop templates, offering multiple design options for editorial approval.
Assist with posting content across multiple platforms, including Firebase, Facebook, LinkedIn, Twitter, and Instagram.
Create and refine “title,” “tweet,” and “quote” cards using pre-existing Photoshop templates.
Update the editorial planning sheet with links to published content and social media posts.

Scheduling & Administrative Tasks:
Manage the CEO’s calendar, schedule important meetings, and block time for high-priority tasks.
Assist with email management by organizing the inbox, identifying key emails, and clearing out spam.
Support daily team communication, ensuring writers and editors meet deadlines (e.g., follow up on missing titles or assets).

Marketing Support:
Track Facebook ad acquisitions and spend; report performance metrics in Slack.
Post daily 6 PM social media updates.

Weekly & Monthly Tasks:
Update metrics sheet using Google Analytics, Stripe, and Mailchimp analytics.
Assist with scheduling personal dinners or meetings for the CEO.
Pull data for the monthly investor update.
Maintain accurate records of newsletter sponsors by subscribing to and documenting sponsors from relevant newsletters (e.g., Morning Brew, The Skimm, The Information).
Help plan monthly team events.

Long-Term Projects:
Research potential newsletter sponsors and create a database of leads.
Identify potential interns or fellows by reviewing college newspaper mastheads.
Maintain an organized list of investor and close friend birthdays and addresses for gift planning.
Assist with planning 2–3 week-long vacations for the CEO annually.

Must Haves:
Experience: 2+ years of experience reporting directly to a C-Suite executive.
Skills: Excellent grasp of English, strong communication skills, and intermediate Excel/Google Sheets proficiency.
Traits: Detail-oriented, highly organized, and able to work independently under tight deadlines.
Extras: Experience with social media platforms and the ability to handle both structured and open-ended tasks.
Availability: Must be able to work EST (New York Time).

Nice to Have:
Experience with Photoshop.

If you're interested, please send me the following details for faster processing: I will PRIORITIZE your application, if you will provide me the ff:
Full name:

Email:
Mobile Number:
Send your CV/Resume or send me the link of your CV (upload it to your google drive and send me the link: should be downloadable file):
Tools used before (Ex. CRM tools):

Clarification: (The following information below might not be disclosed in your resume):
1. How many years of reporting directly to a C-Suite executive experience do you have??

2. How many years of Excel/Google Sheets experience do you have?

If you’re a proactive multitasker who thrives in a fast-paced environment, we’d love to hear from you! Apply now to join our team.