Executive Personal Assistant

**PLEASE MAKE SURE TO ATTACH/LINK YOUR RESUME AND VIDEO INTRODUCTION BEFORE APPLYING OTHERWISE YOUR APPLICATION WILL BE IGNORED**

Executive Personal Assistant

Job Type: Full-Time

Work Hours: Monday to Friday, 9:00 AM to 5:30 PM Pacific Time, with a 30-minute break

Salary: $1,200 per month

Job Overview:

We are seeking a highly organized, resourceful, and detail-oriented Executive Personal Assistant to work directly with company leadership and provide support across a wide range of business and administrative functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can independently manage diverse tasks ranging from research and vendor sourcing to process improvement and technology implementation.

The ideal candidate is proactive, highly dependable, tech-savvy, and capable of handling sensitive information with discretion. Experience with AI tools such as Claude is highly preferred, or the ability and willingness to quickly learn and adopt new AI technologies.

Key Responsibilities:

Provide direct administrative and operational support to company leadership.
Conduct online research and gather information on various business topics, vendors, services, and solutions.
Source, evaluate, and communicate with vendors, contractors, and service providers.
Make phone calls, send emails, and coordinate with external companies on behalf of leadership.
Create, maintain, and organize spreadsheets, reports, and tracking systems.
Manage calendars, appointments, reminders, and follow-up tasks.
Assist with implementing and organizing new software, tools, and business processes.
Prepare presentations, documents, summaries, and business correspondence.
Organize digital files, documentation, and operational workflows.
Track projects and ensure deadlines, deliverables, and action items are completed.
Identify opportunities to improve efficiency through automation, AI tools, and streamlined processes.
Handle special projects and miscellaneous tasks as assigned.

Qualifications:
Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, Operations Assistant, or similar role.
Exceptional organizational and time-management skills.
Strong attention to detail and ability to maintain accuracy across multiple projects.
Excellent verbal and written communication skills.
Experience using AI tools such as Claude, ChatGPT, or similar platforms is highly preferred.
Advanced proficiency in Google Workspace and Microsoft Office, particularly Google Sheets and Excel.
Strong research, problem-solving, and critical-thinking abilities.
Ability to work independently with minimal supervision.
Comfortable learning new software, systems, and technologies.
Familiarity with workflow automation and productivity tools is a plus.
Ability to prioritize competing tasks in a fast-paced environment.
Professional, reliable, and capable of handling confidential information with discretion.
Strong sense of ownership, initiative, and accountability.

Note: An NBI or police clearance will be required upon acceptance of the job offer.