Executive Operations Partner (Remote)/ COO

About the Role

We are looking for an Executive Operations Partner who thrives in fast-paced environments and takes initiative without waiting to be told what to do.

This role goes far beyond traditional executive assistance. You will serve as a strategic partner to the CEO, helping drive business development efforts, manage key relationships, coordinate priorities, streamline operations, and ensure important decisions move forward efficiently.

The ideal candidate combines strong business instincts, excellent communication skills, exceptional organization, and the ability to bring structure to complex situations. You naturally identify problems, create solutions, and keep ---------- ntum moving.

If you're someone who enjoys building systems, supporting leadership, leveraging AI tools, and becoming the operational force behind a growing business, this could be an excellent fit.

Key Responsibilities

Business Development Support

* Research and identify potential business opportunities
* Support outreach, relationship-building, and follow-up activities
* Maintain CRM accuracy and pipeline visibility
* Ensure opportunities do not fall through the cracks
* Prepare pipeline reports and business development summaries

Executive Support & Decision Management

* Prepare executive briefs and recommendations
* Organize information into clear decision-ready formats
* Manage executive priorities and follow-through
* Track important decisions and action items
* Anticipate needs and proactively solve problems

Relationship Management

* Maintain records of key stakeholders, partners, prospects, and contacts
* Prepare briefing materials before meetings
* Track relationship history and follow-up activities
* Ensure important relationships remain engaged and supported

Calendar & Inbox Management

* Manage a high-volume executive calendar
* Coordinate meetings and scheduling
* Prioritize communications and inbox management
* Protect executive focus time and strategic priorities

Operations & Coordination

* Coordinate cross-functional projects and initiatives
* Organize events, meetings, and logistics
* Create and maintain SOPs, templates, and documentation
* Improve operational efficiency through systems and automation

AI & Process Optimization

* Use AI tools to improve productivity and workflows
* Draft communications, summaries, reports, and documentation
* Build repeatable processes that scale
* Continuously identify opportunities for automation and efficiency

What We're Looking For

Required Qualifications

* Strong B2B business development experience
* Experience managing CRM platforms (HubSpot preferred)
* Exceptional organizational and project coordination skills
* Strong written and verbal communication skills
* High level of initiative and ownership
* Ability to prioritize and manage multiple projects simultaneously
* Experience supporting senior executives, founders, or business leaders
* Strong problem-solving and critical-thinking abilities
* Comfortable working independently in a remote environment

Preferred Qualifications

* Experience working with founders, executive teams, investor groups, or fast-growing companies
* Experience in executive operations, chief-of-staff, business operations, or strategic support roles
* Familiarity with EOS (Entrepreneurial Operating System)
* Experience leveraging AI tools such as Claude, ChatGPT, or similar platforms
* Background in venture capital, private equity, startups, or executive offices

Traits That Will Make You Successful

We are looking for someone who:

* Takes initiative without waiting for direction
* Thinks like an owner, not just an employee
* Creates order from ambiguity
* Communicates proactively
* Recommends solutions instead of only identifying problems
* Maintains confidentiality and professionalism
* Builds systems that improve over time
* Has strong relationship intelligence and stakeholder awareness
* Remains calm under pressure and changing priorities


Tools & Platforms

Experience with some or all of the following is preferred:

* HubSpot or comparable CRM
* Google Workspace
* Notion or similar documentation tools
* AI platforms such as Claude or ChatGPT
* Project management software


## Compensation

Please include the following in your application:

1. Your expected monthly compensation
2. A brief summary of your B2B business development experience
3. Your experience supporting executives, founders, or leadership teams
4. Your experience using HubSpot or other CRMs
5. Examples of how you've used AI tools to improve productivity or workflows

Applications that demonstrate initiative, ownership, and thoughtful communication will receive priority consideration.