Executive Assistant with Social Media Experience and Bookkeeping, (VA, Virtual Assistant)

Executive Assistant
Location: Remote

Job Summary
We are looking to hire an Executive Assistant for our clients based in Toronto Canada (EST).

* MUST HAVE GOOD IMPECCABLE ENGLISH WITH GOOD COMMUNICATION SKILLS
* Must be able to critically think independently
* Manage daily emails of clients.
* MUST BE A PROACTIVE PERSON, Ask questions, do the next step necessary and not wait for instructions everytime
* Need someone who can be an extension of the client, like a second brain.

As an Executive assistant you will be providing support to businessmen to ensure they can efficiently accomplish key tasks and initiatives. The ideal candidate will have a strong background in administrative support, excellent communication skills, very organized customer service and the ability to handle a dynamic work environment.

This is a Work-From-Home (WFH) position. Candidates must have a stable, fast, and reliable internet connection capable of supporting video/voice calls and minimal power interruptions in their area.

Key Responsibilities:

* Inbox Management: Efficiently manage and prioritize emails, ensuring timely responses and follow-ups.
* Communication: Act as a professional liaison, handling phone calls with clarity and confidence, and representing our brand positively.
* Research & Data Management: Utilize Google and ChatGPT to conduct research, gather information, and assist with various projects.
* Scheduling & Calendar Management: Organize appointments, meetings, and events, ensuring optimal time use.
* Typing and Documentation: Capable of typing documents at a speed of at least 40 words per minute, ensuring accuracy and attention to details.
* General Administrative Support: Provide comprehensive administrative support, including filing, phone-calls, document management, and other tasks as needed
* Digital Marketing : Strong skill-sets in using Linkedin, Instagram, Ability to make marketing posts & Edit instagram reel videos.

Requirements:

* Candidate must have minimum 2+ Years in Admin support & Executive Assistant or a similar role
* Strong proficiency in social media platforms (Instagram, LinkedIn, Tiktok, Facebook, etc.) and social media management tools (e.g., Hootsuite, Buffer, etc.).
* Must be comfortable to work the night shift, from 9AM - 5PM (Toronto timezone EST) / 10PM-6AM PHT.
* Exceptional organization and management skills.
* Proficient in MS Office/Google Workspace, familiarity with ChatGPT, and ability to learn new softwares rapidly.
* Excellent English communication skills, both written and spoken.
* Ability to maintain a high level of integrity and discretion in handling confidential information.
* Strong critical thinking and the ability to prioritize tasks.
* Ability to type at least 40 words per minute with a high degree of accuracy.
* Stable, fast, and reliable internet connection capable of supporting video/voice calls (At least 35mbps or higher)

Computer Specifications:

* Processor intel core i5 or above (8th generation or higher) /16GB RAM/ SSD (Solid state drive) of 256GB /Operating system: Windows 10 or above. External keyboard and mouse

All interviews and other hiring requirements are done virtually or through video calls and through a stringent process.

To Apply for the job:
1. Screenshot of your Internet Speed
2. Screenshot of your typing speed
3. Screenshot of your computer specs
4. List of all the software's you have used, Indicating # years experience in it

We require your full commitment to our organization, meaning you cannot be working for other companies during your shift.

We use time-tracking software to clock-in and clock-out for your shifts. The software takes screenshots randomly to verify activity but will be blurred for privacy.

To confirm that you have read all the job details, please use 'I AM GET NINJA'S BUSINESS DEVELOPMENT SPECIALIST' as your application subject line.

We look forward to having you join our team and embark on a rewarding career with Get Ninja!

Thank you!