Executive Assistant

Be the right hand of a busy executive. We are looking for a sharp, detail-obsessed Virtual Executive Assistant who takes ownership, follows through on everything — including keeping our EOS operating rhythm on track — and doesn't hand back a ChatGPT answer when given a real task to solve.

**About the Role
This is a broad, high-trust Executive Assistant role supporting a business owner across professional operations, personal logistics, and EOS cadence management. You will manage inboxes, calendars, phone and text communications, research projects, and creative tasks — all while serving as the glue that keeps the EOS operating rhythm running week to week.

The ideal candidate is proactive, process-minded, and brings real problem-solving to every task. Someone who has supported an EOS-run organization — or is familiar with L10s, Rocks, Scorecards, and the V/TO — will have a significant advantage in this role.

**What You'll Be Doing
#Administrative & Communications#
~ Inbox management — monitor, triage, and respond to emails on behalf of the principal
~Calendar management — schedule, reschedule, and coordinate appointments and meetings
~Shared phone/text line management — monitor a business line, respond to texts, flag calls requiring attention
~Travel and logistics support — book flights, accommodations, and itineraries when needed
~Church and personal scheduling support — coordinate apostolate and community commitments

#Research & Task Execution#
~Research projects — conduct thorough, verified research (products, services, regulations, permits, vendors) and deliver actionable summaries, not AI-copy-pasted answers
~Task follow-through — take ownership of assigned tasks end-to-end (e.g., contact city offices, obtain permits, coordinate with contractors until the job is done)
~Basic graphic and document work — create or edit simple flyers and documents in Canva, following brand guidelines provided
~Maintain consistency across recurring deliverables — same format, same standards, every time

#EOS Support & Follow-Up Management#
~Prepare and distribute L10 meeting agendas 24 hours in advance
~Capture To-Dos, Issues, and decisions in real time during L10 meetings; distribute clean notes within 2 hours
~Own the To-Do tracker — send individual reminders, flag incompletes to the principal before each L10
~Track Rock (quarterly priority) status weekly; send Monday check-ins to Rock owners and escalate off-track items immediately
~Collect weekly Scorecard numbers from each responsible tea ---------- mber by Thursday EOD; flag off-track metrics before the meeting
~Maintain the Issues List between meetings — organized, tagged, and archived with resolution notes after IDS
~Coordinate logistics and materials for quarterly and annual planning sessions; document and distribute outputs within 24 hours
~Maintain the V/TO document; flag sections not reviewed in the current quarter

**What We're Looking For
~Exceptional attention to detail — if something was corrected last time, it stays corrected
~Strong research skills — you go beyond the first result, verify that links work, and deliver complete findings
~Excellent written and verbal communication in English
~Experience with inbox and calendar management tools (Gmail, Google Calendar, or similar)
~Comfortable with Canva for basic design and document tasks
~AI-savvy but not AI-dependent — ChatGPT is a starting point, not a deliverable
~Highly organized, self-directed, and consistent in output quality
~Experience as a personal assistant, executive assistant, or in a broad-scope support role
~Familiarity with EOS tools (L10, Rocks, Scorecard, V/TO) is a strong advantage

**What Will Set You Apart
~Experience managing a shared business phone or text line (via Google Voice, OpenPhone, or similar)
~Familiarity with scheduling and coordination
~Demonstrated track record of taking open-ended tasks and completing them end-to-end with minimal hand-holding

**Working Arrangements
~You will work Philippine-based hours aligned to US Central Time (9:00 AM – 5:00 PM CST). During the first 30 days, you will participate in weekly coaching sessions with James. After that, coaching moves to a monthly cadence. A performance summary is shared with the principal after each session so everyone stays aligned.

**How to Apply
~Application Form: ----------
~Submit your CV and a 3-minute video explaining:
a task you were given that required real problem-solving — not just research — and what you did to complete it
how you handle recurring deliverables to ensure consistency across iterations.

Candidates who demonstrate genuine attention to detail in their application will stand out immediately.