Executive Assistant

Overview
We are looking for a highly organized and detail-oriented Executive Assistant to support a busy legal firm. This role is ideal for someone who excels at calendar management, scheduling, and coordination while maintaining a high level of accuracy and responsiveness.

Schedule
• 30 hours per week
• Between 9:00 AM – 5:00 PM EST
• $5/hour

Key Responsibilities
• Manage and maintain calendars, appointments, and schedules for attorneys
• Coordinate client meetings and ensure there are no scheduling conflicts or double bookings
• Send calendar invitations and meeting confirmations
• Create and manage Zoo ---------- eting links and schedules
• Coordinate with clients and tea ---------- mbers regarding appointments and availability
• Assist with email management and scheduling-related correspondence
• Track tasks, deadlines, and appointments using project management tools
• Maintain organized records and ensure all scheduling information is up to date
• Provide administrative support and assist with additional coordination tasks as needed

Required Tools
• Zoom
• Outlook
• Google Calendar
• Trello

What We're Looking For
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Highly responsive and dependable
• Strong written and verbal communication skills
• Ability to manage multiple schedules and priorities efficiently
• Comfortable working independently with minimal supervision
• Professional, proactive, and solution-oriented mindset
• Previous experience in executive assistance, scheduling, or administrative support supporting a legal firm is preferred

Ideal Candidate
• Thrives in a fast-paced legal environment
• Enjoys organizing and coordinating schedules
• Can anticipate needs and prevent scheduling conflicts before they arise
• Takes ownership of tasks and follows through consistently
• Values precision, efficiency, and professionalism

Why Join Us?
If you're someone who loves bringing order to busy schedules, thrives on staying organized, and enjoys being the go-to person who keeps everything running smoothly, we'd love to meet you.

Apply today and become the right hand behind a growing legal team where your organization and attention to detail truly make a difference! ??????

?? IMPORTANT: Applications without a resume link will not be considered. Please make sure to include a link to your resume when applying.