URGENT: Bilingual Administrative & Operations Assistant (Spanish/English)

We are seeking a highly organized and detail-oriented Bilingual Administrative & Operations Assistant who is fluent in both Spanish and English. This role is ideal for someone who enjoys supporting a growing team, managing administrative processes, and ensuring smooth communication between clients, vendors, and internal teams.

You will play a key role in keeping our operations organized while providing excellent client support and assisting with various administrative and executive tasks.

Responsibilities:
Prepare and send quotes, estimates, and proposals
Communicate with clients and provide project updates in both Spanish and English
Create and send invoices and track payments
Organize, log, and maintain receipts and expense records
Follow up with clients, vendors, contractors, and tea ---------- mbers
Manage project documentation and maintain accurate records
Provide general administrative and operational support
Coordinate calendars, appointments, and scheduling
Assist the operations, staging, and construction teams with backend administrative processes
Support leadership with executive assistant-type responsibilities as needed
Help ensure projects and internal workflows stay organized and on schedule

Qualifications:
Fluent in both Spanish and English (written and verbal)
Strong organizational and time management skills
Excellent communication and interpersonal skills
High attention to detail and accuracy
Ability to manage multiple priorities and deadlines simultaneously
Proactive, dependable, and resourceful
Comfortable working independently in a remote environment
Experience with administrative support, operations, project coordination, or executive assistance is preferred
Proficiency with common business tools such as Google Workspace, Microsoft Office, CRM systems, and project management platforms is a plus

We are looking for someone who is:

Highly organized and process-driven
Detail-oriented and accurate in their work
Patient, dependable, and service-oriented
Proactive in identifying and solving problems
Comfortable handling both routine administrative tasks and higher-level support responsibilities

If you are familiar with the DISC Personality Assessment, our ideal candidate would demonstrate traits commonly associated with a high S (Steady) and high C (Conscientious) profile. Someone who is dependable, organized, methodical, and committed to delivering high-quality work.

Why Join Us?

This is an opportunity to become an integral part of our team. We are looking for someone who wants to grow with us long-term, help maintain exceptional client communication, and contribute to the overall success of our operations.

To apply, please submit:

Your resume
A brief introduction about yourself
Your level of Spanish and English proficiency
Any relevant experience in administrative support, operations, project coordination, or executive assistance
Your DISC profile

We look forward to meeting you!