Trailer Management Admin

GH Logistics (AJG Transport) is a high performance freight brokerage and asset based logistics company specializing in dry van and refrigerated freight. We move quickly, but we move with structure. Our operation is built on real-time visibility, disciplined execution, and clear communication. We take pride in keeping freight organized, assets accounted for, and operations running cleanly from pickup to delivery.

If you’re someone who enjoys structured execution, asset visibility, and maintaining operational accuracy behind the scenes, you’ll feel right at home here.

Role Overview
You support the Trailer Manager in overseeing a fleet of 400+ trailers across multiple carriers and terminals. You play a critical role in ensuring every trailer is accounted for, properly assigned, compliant, and operational. This is not a passive data entry role. You're the person who keeps the fleet picture accurate and flags problems before they cost us time and money. If you thrive on structure, take pride in clean records, and don't let things slip through the cracks, this role was built for you.

What You’ll Be Doing
• Monitor, update, and reconcile trailer locations across the network on a daily basis
• Coordinate with dispatchers, drivers, and terminals to ensure accurate trailer assignments and timely movement
• Track trailer availability, maintenance schedules, and repair status
• Maintain accurate and up-to-date trailer documentation (registrations, inspections, tags, insurance)
• Support reporting on trailer utilization, downtime, and compliance
• Identify discrepancies, missing updates, or unreported trailer statuses and escalate promptly
• Assist in improving internal trailer tracking systems for better visibility and accuracy
• Execute processes consistently with strong attention to detail
• Collaborate cross-functionally with dispatch, compliance, and maintenance teams

What Success Looks Like
• Trailer locations and statuses are consistently accurate and fully reconciled
• Assignments, availability, and movements are properly documented and updated in real time
• Maintenance and compliance records are complete and up to date
• Discrepancies are identified early and resolved before impacting operations
• Reporting on utilization and downtime is clean, accurate, and actionable
• Communication across departments is clear, timely, and structured

Who We’re Looking For
• Experience in fleet management, logistics coordination, dispatch, or similar live operational roles (not general admin work)
• Strong attention to detail with high accuracy in tracking and record-keeping
• Organized and capable of managing multiple data points across systems and teams
• Clear and professional communication skills across departments
• Familiarity with platforms such as Samsara, LoadStop, or similar tracking systems (a plus)
• Proactive mindset, able to identify and address issues before they escalate
• Strong analytical and problem-solving skills in a fast-paced environment
• Minimum 45 WPM typing speed
• Proficient in Microsoft Office, Google Workspace, and Logistics tools
• Reliable internet connection and fully equipped remote work setup
• Team oriented, coachable, and aligned with structured processes

Schedule & Work Setup
• Full time permanent remote role
• Direct Hire to a US Company (not agency or BPO)
• Current needed shifts: 7 AM – 5 PM CDT (San Antonio time)
• Possible Shift (only if assigned): 3 PM - 1 AM CDT | 11 PM - 9 AM CDT (San Antonio time)
• Reliable home office setup and back up internet and power stations
• Zoom presence required (camera on throughout shift)
• Possible Hubstaff time tracking during shifts, but is not currently in use.

What You'll Get
• Independent Contractor Setup
• $75 monthly insurance stipend (eligibility begins 30 days after hire)
• Paid biweekly. No delayed payments and no excuses.
• Stable & long-term position. This is not project-based nor seasonal. We're building a team and we need people who want to build with us.
• Direct access to US executive leadership. You're not buried in a call center reporting to a middle manager. You work directly with our operations team.
• Real operations work.

Who Thrives Here
• People who've worked in a US freight brokerage or 3PL and want something more stable
• Former fleet coordinators, logistics admins, or dispatch support staff who are tired of BPO environments
• Fleet admins who take ownership. You don't clock in and zone out. You manage trailers like they are your business.
• People who want to grow into leadership but need the right company to do it in.

Who This Isn't For
• General VAs looking for easy remote work. This is real logistics and not admin tasks.
• People who need constant supervision or step by step instructions for every task
• Anyone who can't commit to US shift hours consistently
• Candidates without actual freight/logistics experience. We don't have time to teach the basics.

This role is built for someone who takes pride in maintaining control over moving assets, ensuring trailers are accounted for, properly assigned, and always operational. If you value structure, accuracy, and keeping operations running clean behind the scenes, you’ll thrive in this role.

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