Fleet Operations & Safety Coordinator

Position Summary (MUST HAVE USA LOGISTICS EXPERIENCE)

PLEASE PROVIDE RESUME

The Fleet Operations & Safety Coordinator is responsible for overseeing daily fleet operations, driver compliance, vehicle maintenance coordination, safety programs, and administrative support for a small trucking company fleet. This position ensures drivers and equipment remain compliant, safe, operational, and properly monitored through the Motive system and company procedures.

Key Responsibilities

Fleet Operations

* Monitor daily truck and driver activity using the Motive tracking system
* Track driver locations, route progress, idle time, and HOS (Hours of Service)
* Communicate with drivers regarding delays, breakdowns, and operational updates
* Maintain daily fleet status reports and operational records
* Support dispatch and operational coordination when needed

Fleet Maintenance

* Schedule preventive maintenance and repairs for all company trucks and trailers
* Monitor maintenance intervals, DOT inspections, registrations, and service due dates
* Coordinate with repair shops and vendors for maintenance services
* Maintain accurate maintenance and repair records
* Track equipment condition and report major mechanical concerns to management

Safety & Compliance

* Ensure compliance with DOT, FMCSA, and company safety regulations
* Monitor driver logs, violations, and safety performance
* Schedule and conduct regular driver safety meetings
* Assist with driver onboarding safety orientation and policy reviews
* Maintain driver qualification files and compliance documentation
* Follow up on corrective actions for safety violations or i ----------

Insurance & A ---------- Management

* Handle a ---------- and i ---------- reporting procedures
* Collect a ---------- documentation, photos, and driver statements
* Coordinate insurance claims and communicate with insurance providers
* Maintain organized a ---------- and insurance records
* Monitor claims status and assist management with reporting requirements

Administrative Support

* Maintain organized electronic and physical fleet records
* Prepare reports related to safety, maintenance, and fleet operations
* Assist management with operational audits and compliance reviews
* Support company policies and operational procedures

Qualifications

* Experience in logistics, trucking, dispatch, fleet operations, or transportation compliance preferred
* Knowledge of DOT/FMCSA regulations and fleet safety procedures
* Experience using Motive or similar GPS/ELD systems preferred
* Strong organizational and communication skills
* Ability to multitask in a fast-paced environment
* Proficiency in Microsoft Office, Google Workspace, and fleet management systems

Skills

* Attention to detail
* Problem-solving abilities
* Time management
* Communication and coordination
* Compliance monitoring
* Record keeping and documentation management