Executive Virtual Assistant to the CEO

# Executive Virtual Assistant to the CEO

**Full-Time | Pacific Time Schedule | $8–$10 USD per Hour**

## About the Company

Option One Solar is a growing solar, roofing, construction, technology, and eCommerce organization based in California. We are building scalable systems, launching new business divisions, implementing AI and automation, and expanding our operations.

We are hiring an experienced **Executive Virtual Assistant to directly support the CEO**.

This is not a basic administrative assistant position. We need someone who can help manage executive priorities, coordinate projects, build systems, implement automations, manage digital platforms, and turn ideas into completed projects.

The ideal candidate has previously supported the CEO, founder, or senior executive of a company with **100 or more employees** and is comfortable working in a fast-moving entrepreneurial environment.

## Compensation and Schedule

* $8–$10 USD per hour, depending on experience
* Full-time position
* Must be available during Pacific Time business hours
* Long-term opportunity
* Opportunity for increased responsibility and compensation based on performance

## Primary Responsibilities

### Executive Support

* Manage the CEO’s daily priorities, task lists, deadlines, and follow-ups
* Organize meetings, calendars, emails, documents, and communications
* Prepare executive summaries, meeting agendas, reports, and action-item lists
* Attend selected meetings, take detailed notes, and track commitments
* Follow up with tea ---------- mbers to ensure projects are completed
* Help the CEO stay focused on the highest-value activities
* Anticipate problems and address them before they require executive involvement
* Handle confidential company and executive information professionally

### Project Management

* Manage projects from initial idea through completion
* Break large initiatives into clear tasks, owners, deadlines, and milestones
* Coordinate with employees, contractors, vendors, and department leaders
* Track progress and follow up on delayed deliverables
* Maintain project dashboards and accountability systems
* Provide concise updates identifying progress, risks, blockers, and next steps
* Create standard operating procedures and document recurring processes

### AI and Automation

* Identify repetitive tasks that can be automated
* Build and maintain workflows using tools such as:

* ChatGPT
* Claude
* Zapier
* n8n
* Base44
* Lovable
* Make
* Google Workspace
* Use AI to assist with research, documentation, content creation, reporting, and process improvement
* Connect software platforms through APIs, webhooks, and no-code automation tools
* Test automations and troubleshoot workflow issues
* Help create internal AI agents, dashboards, tools, and business applications

### Website and Digital Systems

* Build, edit, and maintain company websites and landing pages
* Make basic website design and content updates without requiring a developer for every change
* Work with platforms such as WordPress, Shopify, Base44, Lovable, or similar tools
* Coordinate domain, hosting, forms, integrations, analytics, and tracking
* Improve website organization, usability, and conversion paths
* Work with designers or developers when advanced technical support is needed

### Social Media Management

* Help manage company social media accounts
* Create and schedule posts across relevant platforms
* Organize content calendars and campaign schedules
* Coordinate graphics, videos, captions, and approvals
* Repurpose long-form content into social posts, short videos, emails, and website content
* Monitor comments, messages, engagement, and basic performance metrics
* Help ensure consistent branding and messaging across platforms

### eCommerce Support

* Assist with the development and management of eCommerce operations
* Create and update product listings, descriptions, pricing, and images
* Coordinate supplier inventory, warehouse inventory, and dropship products
* Help manage order workflows, customer notifications, shipping integrations, and fulfillment
* Assist with Shopify or similar eCommerce platforms
* Research products, suppliers, competitors, and market opportunities
* Help build documented and scalable eCommerce processes

## Required Experience

You must have:

* Previous experience directly supporting a CEO, founder, or senior executive
* Experience supporting an executive at a company with at least 100 employees
* Strong project management experience
* Experience managing multiple projects and deadlines simultaneously
* AI and business automation experience
* Experience with ChatGPT and Claude
* Experience with Zapier, n8n, Make, or similar automation platforms
* Website design or website management experience
* Social media management experience
* eCommerce experience
* Excellent written and spoken English
* Strong organizational and follow-up skills
* Advanced Google Workspace experience
* The ability to work independently during Pacific Time business hours
* A reliable computer, internet connection, and professional home workspace

## Preferred Experience

The strongest candidates will also have experience with:

* Base44
* Lovable
* Shopify
* WordPress
* Canva
* Google Analytics
* Looker Studio
* CRM platforms
* API integrations and webhooks
* Automation documentation and troubleshooting
* Construction, solar, roofing, home services, or technology companies
* Working with remote or international teams
* Creating SOPs, training materials, and executive dashboards

## Who Will Succeed in This Position

You may be a strong fit if you:

* Take ownership instead of waiting for constant instructions
* Are comfortable receiving a high-level idea and creating an execution plan
* Communicate clearly and provide updates before being asked
* Enjoy technology, systems, AI, and process improvement
* Are highly organized but can also adapt quickly
* Know how to respectfully follow up with tea ---------- mbers and hold projects accountable
* Can distinguish between urgent tasks and distractions
* Look for solutions before escalating problems
* Are interested in growing into an executive operations or Chief of Staff-type position

## Who Should Not Apply

Please do not apply if:

* You have only performed basic administrative or data-entry work
* You have never directly supported a CEO or senior executive
* You are unavailable during Pacific Time business hours
* You require detailed step-by-step instructions for every task
* You do not have hands-on automation, website, project management, social media, or eCommerce experience
* You frequently miss deadlines or require repeated follow-up
* You are currently managing several other full-time clients

## How to Apply

Please include the following in your application:

1. Begin your subject line with the words **“Executive VA – Pacific Time”**.
2. Provide a brief summary of the CEO, founder, or executive you previously supported.
3. State the approximate number of employees at that company.
4. Explain the most complex project you managed for an executive.
5. Provide one example of an automation you personally built.
6. List the AI and automation platforms you have used.
7. Provide links to websites, landing pages, eCommerce stores, dashboards, or digital projects you have worked on.
8. Describe your social media management experience.
9. Describe your eCommerce experience.
10. Confirm that you can work full-time during Pacific Time business hours.
11. Include your requested hourly rate between $8 and $10 USD.
12. Submit a two- to three-minute video introduction explaining why you are a strong fit for this position.

Applications that do not address these questions may not be considered.

## Initial Paid Skills Assessment

Final candidates may be asked to complete a short paid assessment involving:

* Organizing a sample executive project
* Creating a basic automation workflow
* Drafting an executive summary
* Reviewing a website or business process and recommending improvements

We are looking for someone who wants a meaningful, long-term position and the opportunity to help build systems that support a rapidly growing organization.