EXECUTIVE ASSISTANT & OPERATIONS GENERALIST - TAL

Must have strong experience in executive support, operations, HR, finance admin, and AI tools.
Remote | Part-Time to Full-Time | Executive and Operations Support

We are hiring an Executive Assistant and Operations Generalist to work directly with the Founder. This is a high-trust role for someone who can support executive assistance, finance admin, HR, AI operations, team coordination, and general business operations.

Key Responsibilities
Finance and Invoicing
• Chase, organize, and manage invoices for software tools, vendors, and contractors.
• Monitor Stripe for failed client payments and assist with follow-ups.
• Coordinate with external bookkeeping and payroll support.
• Manage expenses through Revolut Business.
• Support monthly payroll and VAT compliance coordination.

Executive Assistance
• Manage calendar, travel bookings, accommodation, and meeting schedules.
• Triage inboxes and draft emails on behalf of the Founder.
• Prepare meeting notes, follow-ups, and general admin support.
• Assist with personal assistant tasks when needed.

HR and People Operations
• Build and maintain SOPs across the agency.
• Coordinate onboarding for new contractors and tea ---------- mbers.
• Draft contracts and assist with compliance documentation.
• Support team initiatives and company culture.

AI and Operations Support
• Learn and use Claude, Cowork mode, and other AI tools to improve workflows.
• Help create automations, AI playbooks, and internal processes.
• Coordinate with the team to update the website, fix small issues, and unblock tasks.
• Support freelancer and contractor sourcing through Upwork, Fiverr, and similar platforms.

Required Skills and Qualifications
• At least 3 years of experience in executive assistance, operations, HR, office management, or a similar role.
• Strong administrative, organizational, and communication skills.
• Excellent written and spoken English.
• Comfortable handling invoicing, expenses, payments, payroll support, and confidential information.
• Familiarity with Stripe, Revolut Business, and invoicing tools.
• Proactive, discreet, trustworthy, and able to work independently.
• Comfortable working directly with a Founder in a fast-moving environment.
• Willing to learn Claude, Cowork, and other AI tools deeply.
• Working understanding of digital marketing, e-commerce, creative roles, or agency operations is a strong plus.

Tools Proficiency Requirement
• Stripe and Revolut Business
• Google Workspace or similar productivity tools
• Invoicing, expense management, calendar, and email tools
• Claude, Cowork mode, or other AI tools
• Website or CMS tools
• Upwork, Fiverr, and freelancer sourcing platforms
• SOP, documentation, or project management tools

Nice to Have
• Experience in digital marketing, e-commerce, creative, or agency environments.
• Basic understanding of web design, website updates, and digital workflows.
• Experience coordinating with designers, marketers, developers, or freelancers.
• Experience creating SOPs, AI playbooks, or internal process documentation.
• Familiarity with contractor onboarding, payroll coordination, and compliance documentation.

How to Apply? Please submit the following:
• Your updated resume or CV
• A short introduction about your relevant experience
• Any work samples, SOPs, documentation examples, or portfolio if available
• A brief explanation of your experience with executive assistance, operations, finance admin, HR, AI tools, or agency support

Only shortlisted candidates will be contacted for the next step of the hiring process.