Executive Assistant

**Executive Assistant — ChelsiJo.Co | Remote | Full-Time**

**About Us**

ChelsiJo.Co is a Christian, women-led online coaching company that helps women build a life and business operating system so they can scale without overwhelm. We are a close-knit, mission-driven team looking for someone who shares that heart and wants to be part of something meaningful long-term.

**The Role**

This is a full-time, remote Executive Assistant position (1099 independent contractor) reporting to the Operations Manager, with responsibilities that touch every department in the company — Operations, Marketing, Sales, Student Success, and Web/Tech/Design.

This is not a task-execution role alone. We're looking for someone who takes true ownership of our operating system and processes — someone who audits how things are working, catches problems before they become bigger issues, and brings solutions rather than just flagging concerns. You'll follow written SOPs exactly as documented, but you'll also be trusted and expected to identify where our systems are breaking down and proactively fix them, reporting your findings and recommendations to the Operations Manager.

This role includes daily voice communication with the team (e.g. Voxer) and a monthly on-camera video check-in, so strong spoken English is required for both daily and on-screen communication.

We teach our own students a specific method for running their business operating system. You'll need to be willing to learn that method deeply and operate within our standards, not just apply general best practices from past roles.

**Hours:** Monday through Friday, US Eastern Time, 8 hours/day (start time between 5:00–8:00 AM EST), 40 hours/week. As a 1099 contractor, you'll be responsible for your own taxes, equipment, and benefits; this role does not include employee benefits such as health insurance or paid time off.

**Compensation:** $8–15/hour based on experience (approx. $1,387–$2,600/month, $16,640–$31,200/year)

**What You Will Do**

*Ownership & Systems Auditing*

- Actively audit our operating systems and processes for gaps, inefficiencies, or breakdowns
- Bring identified problems to the Operations Manager along with proposed solutions
- Take accountability for outcomes, not just task completion
- Learn and operate within ChelsiJo.Co's proprietary operating syste ---------- thod

*Executive & Cross-Departmental Support*

- Report to the CEO and Operations Manager, managing competing priorities across both
- Support Marketing, Sales, Student Success, and Web/Tech/Design teams with operational and administrative needs
- Execute written SOPs exactly as documented — flagging ambiguity rather than improvising
- Communicate daily via voice with the team and participate in a monthly on-camera video check-in

*Sales Support*

- Sales pipeline lead tasks, including outreach to leads who need to complete their application
- Support tracking and reporting on ad campaign performance in coordination with Marketing
- Assist with sales admin tasks tied to failed payments and student billing

*Core Operations*

- Inbox Management, Calendar Management, Operation System Oversight
- Podcast/YouTube Workflow, Content Calendar
- Publicity Pipeline & Interview Management
- KPI Tracking and Reporting
- Failed Payment Recovery
- Student Re-Engagement & Student Success Admin support

**Who We Are Looking For**

- 4+ years of Executive Assistant, Operations, or high-accountability administrative experience. Ideally including experience improving or auditing processes, not just following them
- Highly proficient in Go High Level and Notion. This is not a "willing to learn" skill, it's a requirement
- Demonstrated ability to follow a written process exactly, without deviation or missed steps. This will be tested during the interview process
- Strong, clear spoken English. Comfortable with daily voice communication and a monthly on-camera check-in
- A self-starter who identifies problems and proposes solutions, rather than waiting to be told what's wrong
- Experience with digital ad platforms (Meta Ads, Google Ads, or similar) preferred
- Comfortable working directly with executive leadership and exercising discretion with sensitive information
- Proficient in Calendly; comfortable learning MeisterTask
- Willing to learn and fully adopt ChelsiJo.Co's specific operating syste ---------- thod
- Highly dependable and detail-oriented
- Seeking a long-term, full-time role — not a short-term or transitional position
- Able to work full-time US Eastern hours consistently, Monday–Friday

**How to Apply**

Please complete our application form here: ----------

The form includes a short video introduction and a choice of hands-on tasks so we can see your skills in action — plan for about 45–60 minutes to complete it thoughtfully.

**Applications must be submitted by Friday, July 17 at 11:59 PM EST.**

We look forward to meeting you!