Creative Arts Executive Assistant

Creative Arts Production | Remote

I’m seeking a reliable, detail-oriented Virtual Executive Assistant to support the administrative side of an immersive performing arts production called Temple of the Muse, presented by Dreams in Motion: Dance & Performing Arts.

This is a part-time remote position (approximately 4 hours per day) with the potential for additional work as the production grows.

Responsibilities

1. Email Coordination

* Draft professional emails for cast members, choreographers, musicians, vendors, and collaborators.
* Organize recipient lists.
* Schedule and send approved emails after review.
* Send emails about upcoming production and offerings to past participants.

I will provide:

* Cast and talent information
* Production details
* Contact lists
* Templates when applicable

2. Vendor Outreach

* Contact prospective vendors using a provided list.
* Send introductory emails or messages.
* Track responses and organize follow-up communication.

3. Event & Registration Setup

* Create Eventbrite event pages for workshops, classes, and community offerings during my July theater residency.
* Ensure event descriptions, dates, registration settings, and confirmation information are accurate.

4. Basic Marketing Support

* Assist with preparing Meta (Facebook/Instagram) advertising campaigns.
* Help organize marketing assets and audience information.
* Experience with Meta Ads Manager is a plus.

5. Administrative Organization

* Organize production documents and spreadsheets.
* Maintain simple project checklists.
* Help keep deadlines and production tasks moving forward.

Bonus Skills (Not Required)

* Canva experience
* Creating simple promotional flyers
* Generating QR codes linked to Eventbrite registrations
* Basic graphic design
* Experience supporting live events, theater productions, festivals, or creative businesses

Ideal Candidate

I’m looking for someone who is:

* Highly organized
* Excellent at written English communication
* Responsive and dependable
* Comfortable following established systems while also suggesting improvements
* Able to maintain confidentiality
* Interested in supporting arts, culture, and creative projects

This role is ideal for someone who enjoys bringing structure to creative work and helping visionary projects stay organized and on schedule.

When applying, please include:

* Your relevant experience
* Examples of administrative or project coordination work
* Experience with Eventbrite, Canva, Google Workspace, or Meta Ads (if applicable)
* Your weekly availability

PLEASE EMAIL DIRECTLY TO:
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