Bookkeeper / Executive Assistant

We are seeking a proactive and highly organised Bookkeeper / Executive Assistant to support a growing Australian business. This is a long-term remote position suited to someone who enjoys a combination of finance, administration, and executive support.
The ideal candidate is detail-oriented, takes ownership of their work, and is comfortable working independently while supporting business operations across multiple areas.
Link for the application:

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Key Responsibilities
Accounts & Bookkeeping (Approximately 40%)
• Process Accounts Payable and Accounts Receivable
• Reconcile bank and supplier accounts
• Prepare invoices and follow up on outstanding payments
• Assist with debt collection and payment tracking
• Process payroll using Xero
• Liaise with the external accounting firm when required
• Maintain accurate financial records and documentation
Administration & Executive Support
• Prepare and maintain Standard Operating Procedures (SOPs)
• Organise and manage business documents
• Conduct online research and gather information
• Assist with planning meetings, events, and business activities
• Coordinate schedules and administrative tasks
• Provide day-to-day support to the business owner
• Assist with general business administration as required
Reporting & Business Support
• Prepare regular reports using Xero and Microsoft Excel
• Analyse financial and operational reports
• Identify trends, opportunities, or areas for improvement
• Provide recommendations based on data where appropriate
• Support process improvements and business efficiencies
Skills & Experience
• 2+ years' experience in bookkeeping, accounting, executive assistance, or a similar role
• Xero Certified (essential)
• Strong understanding of Australian bookkeeping principles
• Experience with Accounts Payable, Accounts Receivable, payroll, and reconciliations
• Excellent Microsoft Excel and Microsoft Office skills
• Strong written and verbal English communication
• Highly organised with excellent attention to detail
• Ability to manage multiple priorities and work independently
• Comfortable learning new systems and business processes
Personal Attributes
We are looking for someone who is:
• Firm yet caring when communicating with colleagues, clients, and suppliers
• Professional, confident, and respectful
• Reliable and accountable
• Analytical with strong problem-solving skills
• Proactive and willing to suggest improvements
• Adaptable and eager to learn
• Hands-on and happy to support across different areas of the business
• Able to build positive working relationships while maintaining appropriate boundaries
Preferred Qualifications
• Xero Certification
• Experience supporting Australian businesses
• Experience working remotely with international teams
• Understanding of Australian payroll and compliance requirements
What We Offer
• Long-term, stable remote opportunity
• Supportive Australian management team
• Opportunity to grow with the business
• Diverse role with exposure to finance, administration, and business operations
• Collaborative and positive working environment