Administrative Assistant

About NTC Accounting Firm

At NTC Accounting Firm, we are committed to setting the highest standards of excellence in the accounting and financial services industry. We provide businesses and individuals with expert tax, bookkeeping, accounting, and advisory services while helping our clients confidently navigate an ever-changing financial landscape.

Our team is built on professionalism, integrity, innovation, and exceptional client service. We believe that strong client relationships and continuous learning are the foundation of long-term success. If you're looking to join a collaborative, growth-oriented team where your work makes a meaningful impact, we'd love to hear from you.

Position Summary

NTC Accounting Firm is seeking a highly organized, detail-oriented, and dependable Accounting Virtual Assistant to provide administrative, operational, and accounting support to our growing team. This position plays a key role in supporting client onboarding, proposal preparation, executive administration, and day-to-day accounting operations while delivering outstanding client service.

The ideal candidate has previous virtual assistant experience, strong organizational skills, excellent communication abilities, and experience working with U.S. tax and accounting processes.

Key Responsibilities
Executive & Administrative Support
Provide high-level administrative support to executive leadership.
Manage calendars, appointments, and meeting coordination.
Attend client consultations and internal meetings, capturing detailed meeting notes and action items.
Prepare, format, and distribute professional correspondence, reports, and business documents.
Assist with scheduling and client follow-up communications.
Client Services
Serve as a professional point of contact for clients and internal staff.
Deliver exceptional customer service while maintaining professionalism and confidentiality.
Assist with client communications and ongoing administrative support.
Client Proposals & Onboarding
Prepare and complete client proposals within established deadlines.
Ensure proposal documentation is accurate, complete, and compliant with firm standards.
Track proposal status through completion.
Manage the complete client onboarding process.
Collect and organize all required client documentation.
Set up new clients within internal systems and workflows.
Coordinate onboarding with accounting, tax, and administrative teams.
Accounting & Operational Support
Assist accounting staff with administrative and operational tasks.
Support document preparation for accounting, tax, bookkeeping, and compliance purposes.
Maintain organized electronic and digital client files.
Monitor deadlines and ensure timely completion of assigned tasks.
Experience with Canopy and QuickBooks Online (QBO) is a plus.
File Management & Compliance
Maintain accurate, organized, and secure client records.
Ensure confidentiality and compliance with firm policies.
Handle sensitive client information with the highest level of discretion.


Required Qualifications

Fluent in spoken and written English.
Previous experience as a Virtual Assistant.
Experience working with U.S. individual and business tax returns.
Strong organizational and time management skills.
Ability to manage multiple priorities and meet strict deadlines with minimal supervision.
Excellent written and verbal communication skills.
High level of professionalism and attention to detail.
Proficiency in Microsoft Office and Google Workspace.
Ability to maintain confidentiality and handle sensitive information with discretion.
Familiarity with client onboarding processes.


Preferred Qualifications

Experience using Canopy.
Experience using QuickBooks Online (QBO).
Previous experience working for a U.S.-based accounting, bookkeeping, or tax firm.
Benefits
Competitive compensation based on experience and qualifications.
Paid Time Off (PTO).
Paid time off for U.S. holidays.
Flexible working hours during the off-season.
Opportunities for professional growth and career development.
Supportive, collaborative, and team-oriented work environment.

Why Join NTC Accounting Firm?

At NTC Accounting Firm, you'll become part of a professional team dedicated to delivering exceptional service and helping clients achieve financial success. We invest in our employees by providing ongoing support, opportunities for growth, and a collaborative work environment where your contributions are valued.

How to Apply

Please submit your resume and a cover letter outlining your relevant experience and why you're interested in joining NTC Accounting Firm.


Email your application to:

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Equal Opportunity Employer

NTC Accounting Firm is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where all qualified applicants receive consideration for employment regardless of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.