Administrative Support for Influencer Management - Australian Agency (Swan Studio)

Hello! ???? Welcome to our role.

Before we get into the details, if this opportunity interests you, please send your application directly to the hiring manager listed at the bottom of this job description.

Your application must include:

Your resume
A short introduction video

Applications that do not include both requirements will not be considered. Thank you!

APPLICANT NOTICE: VERIFICATION & WORK INTEGRITY

By applying for this role, you consent to background, identity, and employment-history checks. We confirm current and past employment status as part of this process. We also maintain access management and security controls capable of detecting concurrent employment, proxy or third-party work, and credential sharing, and we act on any such findings. All information you provide must be accurate and verifiable.



Company Overview

We're Swan Studio — a fast-growing creative agency based in Australia, specializing in short-form content and direct response advertising.

We work with global brands to create high-performing marketing campaigns through compelling creative content. As we continue to grow, we're looking for a highly organized and proactive Administrative Assistant to help keep our day-to-day operations running smoothly.

We're not looking for someone with years of experience. We're looking for someone who is dependable, eager to learn, takes initiative, and enjoys staying organized.

Role Summary

As an Administrative Assistant, you'll provide day-to-day administrative and operational support across the business. You'll help organize projects, maintain records, coordinate tasks, communicate with internal tea ---------- mbers, and ensure everything stays on track.

You'll also provide administrative support to our marketing and creative teams by helping coordinate campaigns, organize creator information, maintain project trackers, and assist with general marketing operations as needed.

This is an excellent opportunity for someone who enjoys working behind the scenes, solving problems, and supporting a fast-moving team.

Key Responsibilities
Provide administrative support across daily business operations
Maintain organized records, documents, and spreadsheets
Assist with scheduling meetings, appointments, and follow-ups
Track tasks, deadlines, and project progress
Coordinate with internal tea ---------- mbers to ensure work is completed on time
Perform online research and compile information when needed
Prepare reports and maintain accurate documentation
Manage email communications and administrative correspondence
Support the onboarding and coordination of external contractors and creators when required
Assist the marketing team with administrative tasks, campaign coordination, organizing creator information, updating trackers, and other operational support as needed
Identify opportunities to improve workflows and administrative processes
Handle ad hoc administrative tasks assigned by leadership
We're Looking For Someone Who Is
Highly organized and detail-oriented
Hungry to learn and willing to take initiative
Reliable and accountable
Comfortable communicating in English
Able to prioritize multiple tasks effectively
Tech-savvy and quick to learn new software
Positive, proactive, and solution-oriented
Able to work independently in a remote environment
Preferred Qualifications
Previous experience as an Administrative Assistant, Virtual Assistant, Executive Assistant, Operations Assistant, Office Assistant, Project Coordinator, Customer Support Representative, or a similar administrative role
Strong proficiency in Google Workspace or Microsoft Office
Comfortable using spreadsheets and online collaboration tools
Experience with ClickUp, Notion, Asana, ---------- , Airtable, or similar project management software is a plus but not required

Experience in marketing or influencer marketing is not required. We value attitude, organization, and a willingness to learn above everything else.

Benefits and Compensation
Competitive salary based on experience and performance
Fully remote work environment
Ongoing training and professional development
Career growth opportunities within a growing international agency
Work alongside a collaborative and supportive team
Exposure to marketing, creative operations, and business administration
How to Apply

Please email the following to ----------

Your resume
A short introduction video introducing yourself and telling us why you'd be a great fit for this role

Applications that do not include both requirements will not be considered.

We celebrate diversity and welcome applicants from all backgrounds. We look forward to hearing from you!