Virtual Assistant (HVAC Support)

We are seeking a highly organized and detail-oriented Virtual Assistant to support our team with administrative, documentation, and operational tasks.

This role is ideal for someone with experience working in service-trade industries who enjoys keeping processes organized and supporting day-to-day business operations.

Industry Experience Required:
To be considered, candidates must have previous experience supporting at least one of the following industries:
- HVAC
- Plumbing
- Roofing
- Construction
- Property or Facilities Management

Key Responsibilities:
• Process warranty registrations for HVAC and related equipment
• Submit rebate documentation for energy-efficient installations
• Maintain organized digital records and internal tracking systems
• Assist leadership in refining and improving workflows
• Draft and schedule social media posts
• Prepare and send invoices once services or installations are completed
• Provide basic administrative customer assistance when necessary

Qualifications We Require:
• Strong English communication skills (written and verbal) is REQUIRED
• Direct experience supporting a field-service or trade-based business is REQUIRED
• Previous experience as a Virtual Assistant, Admin Assistant, or Operations Support is REQUIRED
• Familiarity with permits, compliance paperwork, rebates, or service-related documentation
• High level of accuracy and attention to detail
• Strong organizational skills and ability to handle multiple responsibilities
• Comfortable learning and adapting to new systems quickly

Work Arrangement:
• Full-time remote position
• 8 hours per day
• 5 days per week

How to Apply:
Please submit a short cover letter along with a working link to your updated CV/resume.