Virtual Assistant

About Us
Philadelphia Scrubs is a heart-led brand providing quality scrub apparel with a personal touch, found online at ---------- . As we grow, we’re looking for a right-hand Virtual Assistant who can help our business run smoothly and bring calm, order, and thoughtfulness to day-to-day personal life management.

The Role
This is a unique dual-focus position. You’ll support ---------- with client communication, social media, website updates, small RFP preparation, and admin tasks, while also keeping the owner’s personal world organized – from calendar coordination to sending birthday cards and thank-you notes. We’re looking for someone who is equal parts organized, prepared, and strategic – a partner who anticipates needs before they’re spoken.

What You’ll Do
For ---------- :

Manage social media accounts – schedule posts, engage with followers, and maintain a consistent, professional brand voice

Respond to client emails and handle thoughtful email outreach

Coordinate schedules: set up calls and meetings for management to discuss larger client projects

Help organize job information and assemble simple, accurate RFPs for small commercial projects

Assist with website management (updates, product listings, basic maintenance)

Light payroll support and gathering information for tax preparation

Tackle miscellaneous administrative tasks that keep the business moving forward

For Personal & Household Support:

Own the personal calendar: schedule meetings, dinners, appointments, and make sure nothing falls through the cracks

Manage and update contacts, keeping network relationships warm and current

Track birthdays, anniversaries, and special occasions – send cards, thank-you letters, and greetings on behalf of the owner and Philadelphia Scrubs

Maintain plans and ongoing engagement with the owner’s network circle

Support household organization tasks and personal social media as needed

Think ahead to keep both professional and personal life running in harmony

Who You Are

Organized & Prepared: You love a well-kept system and come ready for the week ahead

A Strategic Thinker: You don’t just complete tasks; you see the bigger picture, connect dots, and offer suggestions to make things work better

A Clear Communicator: Your written voice is warm, polished, and professional

Digitally Savvy: Comfortable with social media platforms, website tools (e.g., Shopify, WordPress), scheduling apps, and basic payroll/accounting support

Discreet & Trustworthy: You’ll handle sensitive business and personal information with absolute confidentiality

Proactive & Resourceful: You take initiative, follow up, and handle loose ends without needing reminders

Heart-Centered: You genuinely care about the people behind the tasks and bring a thoughtful, human touch to your work

Nice to Have (but not required)

Experience putting together small RFPs or proposals

Familiarity with e-commerce or apparel businesses

An eye for what makes a brand feel personal and connected online

Why Join Us
You’ll be more than a VA – you’ll be a trusted partner in building a business and crafting a well-run, intentional life. We value warmth, dependability, and good thinking. If you love creating order out of chaos and doing work that truly supports someone’s success and peace of mind, this role is for you.

How to Apply
Please send your resume and a short note to us through [your preferred application channel] telling us why you’re the strategic, organized, big-hearted VA we’re looking for. Feel free to visit ---------- to learn more about the brand.