Trucking Admin Assistant

Company Overview:

AJG Transport, a rapidly growing transportation company based in San Antonio, Texas, specializes in expedited freight and logistics solutions. As we expand, we are seeking a highly adaptable, detail-oriented, and hardworking Virtual Executive Assistant to focus on driver processing, load processing, and administrative tasks. The ideal candidate is eager to learn, takes direction well, and thrives in a structured, high-performance environment.

How to Apply:

To apply for this position, you must submit your application through the following link:
www.jotform.com/build/230046890712150
This is the only way to be considered for the position. Applications sent via other channels will not be reviewed.

Why Join Us?

Work with a fast-growing company that values hard work and reliability.
Opportunities for long-term career growth and development.
Training provided with detailed instructions and access to high-quality lessons.
Competitive salary with potential performance-based bonuses.

Responsibilities: Your primary focus will be on supporting driver and load operations, while assisting with administrative tasks.

Key responsibilities include:

Driver Processing:

Maintain and organize driver records, ensuring all documentation is accurate and compliant with DOT and company regulations.
Manage driver onboarding processes, including background checks, compliance paperwork, and scheduling orientations.
Perform regular audits on driver files to ensure all necessary updates are completed on time.

Load Processing:

Assist in scheduling and tracking loads to ensure timely pick-up and delivery.
Communicate with drivers and dispatchers to confirm load details and resolve any discrepancies.
Ensure all load-related paperwork, including BOLs (Bills of Lading) and invoices, are properly recorded and filed.

Administrative Support:

Track and organize invoices and payments related to driver and load operations for timely processing.
Prepare reports on driver performance, load metrics, and compliance updates for the executive team.
Coordinate and schedule meetings, interviews, and appointments as needed.
Attend daily Zoom meetings to collaborate with the team and stay updated on operational priorities.

Learning and Adaptability:
Actively participate in training sessions and follow detailed instructions to execute tasks effectively.
Learn company-specific tools and processes to support driver and load operations efficiently.
Take initiative to improve processes and provide insights on enhancing operational efficiency.



What We’re Looking For:
We are looking for a proactive, detail-oriented professional with the following qualifications:

Experience:

At least 2 years in an administrative or virtual assistant role, preferably within the logistics or transportation industry.
Experience in driver or load processing is a plus but not mandatory.

Skills:

Proficiency in MS Office, Google Suite, and basic spreadsheet management.
Excellent organizational skills with high attention to detail.
Strong written and verbal communication skills in English.
Ability to manage time effectively and multitask in a fast-paced environment.

Technical Requirements:

AJG Currently has 2 shifts available:
1) Sunday - Thursday, 6:00 AM - 4 PM CST (Friday, 6:00 AM - 11:00 AM CST)
2) Tuesday - Saturday, 6:00 AM - 4 PM CST (Sunday, 6:00 AM - 11:00 AM CST)

A reliable computer with a webcam for Zoom meetings.
Stable internet connection with at least 10 Mbps speed.
A quiet and dedicated home office space for focused work.

Personal Attributes:

Strong work ethic with a willingness to learn and adapt.
Ability to take instructions and execute tasks accurately.
A problem-solving mindset with a proactive approach to challenges.
Dependability and accountability to meet deadlines consistently.

What You’ll Gain:

Training & Growth: Access to lessons and tools to help you excel in your role.
Stability: A long-term role with a company that values dedication and results.
Supportive Team Environment: Be part of a high-performing team where your efforts are recognized and rewarded.