Transaction Coordinator

Transaction Coordinator (Full-Time or Part-Time)

We are a modern real estate brokerage seeking a highly organized and detail-oriented Transaction Coordinator (TC) to support our growing team.

This role is critical to ensuring smooth, compliant, and on-time closings from contract to close.

If you thrive on checklists, deadlines, and keeping agents on track — this may be for you.

???? Responsibilities

Manage real estate transactions from executed contract through closing

Open and maintain files in Paperless Pipeline

Track deadlines (inspection, financing, appraisal, closing, etc.)

Coordinate with agents, lenders, title companies, buyers, and sellers

Ensure required documents are completed and uploaded

Maintain compliance with brokerage policies

Provide status updates to agents and broker

Flag missing documents or potential issues early

Keep transaction pipeline organized and up to date

Available EST time zone

???? Required Skills

Strong attention to detail

Excellent written and verbal English communication

Ability to manage multiple transactions at once

Deadline-driven and proactive

Comfortable working independently without micromanagement

Strong follow-up habits

???? Preferred Experience (Not Mandatory but Highly Valued)

Real estate transaction coordination experience

Paperless Pipeline experience

HighLevel (HL) experience

CRM management

Familiarity with U.S. real estate contracts and timelines (FL preferred)

Experience coordinating with title/escrow and lenders

???? Compensation

Competitive hourly rate (based on experience)

Long-term opportunity with growth potential

Stable brokerage environment

???? How to Apply

Only applicants who follow instructions will be considered.

Send your application via email to ---------- with subject line:

“Soundings TC – [Your Name]”

Include ALL of the following:

Please include:

A short video introduction (2–3 minutes) explaining your experience

Include your disc results from ---------- /disc/

Your prior real estate or TC experience

Any experience with Paperless Pipeline or HighLevel

Your availability

Desired hourly rate

We are looking for someone reliable, organized, and calm under pressure.

If you are a checklist master who loves keeping things moving — we’d love to hear from you.