Superstar Virtual Assistant Wanted

Join the Fastest Growing Accommodation Agency in Sydney!

Are you a high-performing Virtual Assistant who takes ownership, thrives on independence, and knows how to manage tasks, people, and priorities with ease? If yes – we want YOU on our team!

We’re not just looking for someone to "do tasks" – we’re searching for someone who’s driven, confident, organised, and ready to be a key player in helping our agency grow to the next level.

This is an exciting long-term opportunity for someone who wants to grow with us, become part of our supportive team culture, and make a meaningful impact every day.

???? Who We're Looking For:

A self-starter with excellent time and task management skills
Someone who can work independently and still thrive in a team
A proactive communicator with fluent English and excellent phone/email etiquette
Someone who’s not afraid to take initiative, solve problems, and get things DONE
Previous experience in the property, hospitality, or admin/VA space is a plus – but not required
Most importantly: you’re hungry to learn, grow, and take on more responsibility over time
???? Availability:

Full-time (Monday to Friday, 8 hours/day starting at 8:30am AEST – Sydney time)
Some Saturdays may be required (or rotating shifts with others)
Long-term part-time contracts may be negotiated for the right person
???? Daily Responsibilities:

Be the first point of contact for new and existing clients and partners
Pick up incoming calls via softphone app (installed on your smartphone)
Answer sales and support enquiries via email, phone, and social media
Create, assign, and track tasks for other teaUpgrade to see actual infombers
Work closely with and report to our Admin Manager
Manage listings and advertisements on platforms like our website, Gumtree, and Flatmates
Use our PMS/CRM (NewBook) to maintain bookings and communication records
Regularly update and rotate ads every 30–60 minutes to ensure top visibility
Help us build lasting relationships with our clients and provide an exceptional guest experience
? A stable internet connection is a must. Please test yours at Upgrade to see actual info. Minimum 100kbps upload/download per concurrent call is required.

???? How to Apply (Important – Read Carefully):

We require a short video application (max 3 minutes) answering the questions below.
Resumes are welcome, but without a video – your application will not be considered.

Please answer the following in your video:
Why do you want to work with us?
What makes you qualified for this position?
What is one achievement in your life you're most proud of?
If hired, what would you like to achieve in this role?
When was the last time you read a book or learned something new, and what was it?
???? Upload your video to YouTube as “Unlisted” and send the link only (do not attach the video file).

???? Submit Your Application:

To be considered, please send:

Your Resume
A Cover Letter explaining why you believe you're the right candidate
The YouTube link to your video

Email: Upgrade to see actual info
Subject line must be: Executive Assistant Application
(If the subject line is incorrect, your application will not be reviewed.)

Please note: due to a high number of applications, we will only contact shortlisted candidates. The sooner you apply, the sooner you’ll be considered.