Remote Office Assistant | with Hospitality and Real Estate Background

We are seeking a seasoned Remote Office Assistant to directly support a business owner. The ideal candidate must have a strong background in the hospitality, real estate, or property management industry. In this role, you will provide comprehensive administrative support to the executive team, streamline business processes using AI and automation tools, and assist with digital marketing efforts across social media platforms. This role requires someone highly organized, tech-savvy, and passionate about elevating business operations in a dynamic industry.

Responsibilities:
-Email & Calendar Organization:
-Manage client’s inbox, responding to emails on the client’s behalf in a timely manner.
-Schedule appointments and ensure seamless coordination of meetings.

Research:
-Conduct thorough research on various topics, including market trends, potential vendors, and business strategies. Focusing on -Market Research related to Hotels, the Hotel Industry, Real Estate, and AI Research.

SOP Creation:
-Develop, update, and maintain Standard Operating Procedures (SOPs) to improve workflow efficiency.

Project Management:
-Assist in project planning, execution, and tracking progress to ensure timely delivery of objectives.
-Support branding and renovation projects for hotels, coordinating with stakeholders to ensure alignment with company goals.
-Maintain project documentation and streamline workflows for efficiency.

Social Media Management:
-Oversee content scheduling, engagement, and performance tracking across social media platforms.
-Create industry-related content, engage with followers by replying to DMs, and manage content podcasts.
-Review podcast recordings, extract clips, and create engaging content and videos for reels.
-Consistently posting across social media platforms (3–4 times per week) helps maintain an active social media presence.

Vendor Management:
-Assist the client with vendor management and maintain vendor relationships.
-Basic Financial Analysis & Bookkeeping:
-Assist with daily rate management for hotels by analyzing occupancy, supply and demand, and market trends.
-Evaluate financial data to support pricing decisions, ensuring optimal profitability.
-Ability to read & analyze financial reports

Newsletters & Updates:
-Prepare draft, edit, and distribute business recaps for investors to keep stakeholders informed.

Personal Task:
-Handle miscellaneous personal tasks such as travel arrangements, online purchases, and other administrative needs.

Qualifications:
-3-5 years of experience in administrative or executive assistance roles, within the hotel, real estate, or property management industry.
-Experience in hotel operations is highly preferred.
-Proficient in AI applications and automation software to enhance business processes.
-Strong working knowledge of Microsoft Office Suite, Google Workspace, and DocuSign.
-Demonstrated experience in digital marketing and social media management (specifically FB, IG, LinkedIn, and TikTok)
-Excellent written and verbal communication skills.
-Knowledge or understanding of basic financials, bookkeeping, or analysis is preferred but not required.
-Proven ability to multitask and manage multiple projects simultaneously with strong organizational skills.
-Ability to work independently, take initiative, and improve processes.
-Possesses a proactive mindset and the ability to anticipate client needs while managing both professional and personal tasks.

What We Offer
-Basic Monthly Salary
-13th Month Pay
-Remote Work Setup
-Monday to Friday, 8:00am-5:30pm MST (40 hours per week)