Real Estate Virtual Assistant

Hi — my name is Cameron. I’m a real estate agent based in Florida, and I run a fast-paced, growing business. I’m looking to hire a full-time Real Estate Virtual Assistant who is highly organized, detail-oriented, and dependable. This is a long-term role with room to grow.

Introduction Video
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You’ll be helping manage the backend of my business so I can stay focused on clients and growth. If you’re someone who takes initiative, thrives with structure, and enjoys supporting a team behind the scenes, this could be a great fit for you.

Communication Expectations
I value open and efficient communication. You can reach me via email, text, call, or WhatsApp, whichever is most convenient. I would like to receive a weekly email update every Monday to review the previous week’s accomplishments and activities. Additionally, we will meet for 15-20 minutes every Monday to review your prior weeks performance, answer any questions and discuss upcoming tasks and priorities.

Working Hours
It is important that work is conducted during business hours (8 AM–5 PM Eastern Time) to ensure alignment with client and business needs.

Our Values and Mission

Integrity, honesty, professionalism, problem-solving, knowledge, and a commitment to excellence are the values that drive this business. Our mission is to provide exceptional real estate services that address the unique needs and concerns of each client, ensuring smooth and successful transactions through professionalism, responsiveness, and strong advocacy.

At the same time, we believe in taking care of each other as much as we care for our clients. This business represents three years of dedication, hard work, and passion, and your role will be instrumental in helping us continue to deliver exceptional service and grow to new heights.


Core Responsibilities
This role includes, but is not limited to:

Listing Coordination

Preparing materials for listing appointments

Writing property descriptions

Inputting and managing MLS listings

Scheduling showings and coordinating sign installations

Sending weekly seller updates and collecting showing feedback

Requesting HOA documents and ensuring file compliance

Marketing & Content Support

Managing Instagram, Facebook, and YouTube uploads

Creating Canva flyers using provided templates

Clipping short-form videos from long-form content (training provided)

Ordering marketing materials, closing gifts, and print items

Calendar & Communication Management

Managing my calendar

Scheduling showings, appointments, and open houses

Handling emails, coordinating with clients and vendors

Setting up saved searches in the MLS based on client needs

CRM & Database

Managing and updating Follow Up Boss CRM

Data entry, tagging, lead note organization, and pipeline tracking

Maintaining clean records and tracking communications

Admin & Back-End Support

Paying invoices and organizing receipts

Assisting with QuickBooks (training available if needed)

Organizing digital files and documents (Google Drive, AppFiles)

Supporting automation setup via Zapier and system improvement

Tools You'll Be Using
Follow Up Boss (CRM)

Canva

QuickBooks

Google Workspace (Drive, Docs, Sheets, Calendar)

Asana

Slack

Zoom

Loom

AppFiles

Vulcan7, Fello, Constant Contact

ShowingTime

Screenshot Monitor

RPR & Florida MLS systems

What I'm Looking For
Strong written and verbal English communication

1+ year experience as a VA or administrative assistant (real estate is a plus)

Proficiency with tools like Canva, Google Suite, and Slack

Experience with Follow Up Boss or other CRMs is preferred

Highly organized, reliable, and proactive

Ability to problem-solve independently and meet deadlines

Comfortable working during U.S. business hours

Coachable and committed to long-term growth

Bonus If You Have Experience With
MLS input (especially in Florida markets)

Real estate marketing

Zapier or workflow automation

QuickBooks or expense tracking

How to Apply

If this sounds like a good fit, please complete the application using the link provided. Please specifically mention this is for the Rockstar VA position. We will only review applicants who follow all instructions and complete the full form. Selected applicants may be asked to complete a short paid trial task and a Zoom interview.

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This is a long-term role with growth potential. I’m excited to meet the right person and build a successful working relationship together.