Real Estate Photography Admin

We are a professional real estate media company delivering high-quality photography, video, iGUIDE tours, and floor plans to agents and brokerages. We are hiring a highly organized, detail-driven administrative tea ---------- mber to manage the backend production workflow from booking to final delivery.

This is an operations-focused role. You will be responsible for ensuring every project moves efficiently through editing, quality control, and client delivery without errors.

Core Responsibilities

Editing Workflow Management
• Upload raw photo files to our editing software (Fotello)
• Perform quality control directly within the editing platform, ensuring:
• Proper exposure and color balance
• Straight vertical lines
• Clean window pulls
• Complete room coverage
• Communicate revision requests to editors when necessary

File Organization & Delivery
• Download finalized images from the editing software
• Upload completed media to our delivery system
• Ensure correct file naming and folder structure and order the photos
• Deliver completed galleries to clients on time
• Provide iGUIDE links and supporting media as required

Floor Plans & iGUIDE Processing
• Process and manage floor plans through the iGUIDE system
• Verify floor plan accuracy before client delivery
• Ensure iGUIDE tours are uploaded, functional, and complete
• Deliver finalized iGUIDE assets to clients

Booking & Scheduling
• Schedule shoots through Aryeo
• Confirm property details, access instructions, and client notes
• Send booking confirmations and reminders
• Manage calendar adjustments and communicate changes clearly

Workflow Tracking & Systems
• Maintain accurate project tracking inside Notion
• Monitor each project from booking ? editing ? QC ? delivery
• Identify inefficiencies and suggest process improvements
• Ensure deadlines are consistently met

?

Tools We Use
• iGUIDE (floor plans & virtual tours)
• Aryeo (scheduling & operations)
• Dropbox (file management & delivery)
• Notion (workflow tracking & internal organization)
• Fotello (AI photo editing software platform (QC + revisions)

?

Requirements
• Strong organizational and operational skills
• High attention to visual detail
• Experience managing creative production workflows (preferred)
• Comfortable learning and operating multiple software platforms
• Clear, professional written communication
• Ability to manage multiple active projects simultaneously
• Reliable and deadline-oriented

Experience in real estate media, photography operations, or production coordination is strongly preferred.

?

Ideal Candidate
• Systems-driven and highly structured
• Proactive in catching mistakes before client delivery
• Calm under schedule changes
• Comfortable working independently in a remote environment
• Takes ownership of quality and process consistency

?

Compensation

Full-time salary based on experience. Long-term opportunity within a growing real estate media company.

?

How to Apply

Please include:
1. A brief description of your operations or admin experience
2. Any experience with editing workflow management or quality control
3. Experience using Dropbox, Notion, Aereo, or iGUIDE (if applicable)
4. Your availability and time zone
5. A short note explaining why you would be a strong fit for this role

Only applicants who follow the instructions above will be considered.