Real Estate Executive Assistant

VAS360 is actively seeking a Real Estate Executive Assistant to support a high-level executive in the U.S. real estate industry. If you're a seasoned VA with proven experience supporting top-level executives in real estate, possess outstanding communication and organizational skills, and are ready to hit the ground running — we want to hear from you!

? What We’re Looking For:
Minimum 2 years of experience as a Real Estate Virtual Assistant (U.S. real estate experience required)

Proven success supporting C-level executives or high-performing real estate professionals

Expert in Gmail and Google Workspace

Exceptional at tracking tasks, following up, and ensuring nothing falls through the cracks

Highly adaptable, thrives in fast-paced and dynamic environments

Unwavering professionalism, reliability, and confidentiality

???? Bonus Points If You Have:
Background in real estate (CRM management, transaction coordination, MLS, etc.)

Familiarity with AI tools (like ChatGPT) to boost efficiency and automate workflows

???? Your Core Responsibilities:
???? Inbox & Email Management

Oversee and organize the executive’s inbox (Gmail) and flag/prioritize critical communications

Draft, send, and respond to emails on behalf of the executive

Maintain a system for tracking important threads and follow-ups

? Task & Follow-Up Management

Track and manage the executive’s to-do list, deadlines, and action items

Proactively follow up and resolve outstanding tasks

???? Calendar & Schedule Management

Manage and optimize the executive's calendar with strategic time-blocking

Coordinate meetings and resolve scheduling conflicts before they arise

???? Administrative Support

Organize documents, conduct research, and handle general admin tasks

Leverage tech and AI tools to streamline workflows

Support occasional project coordination as needed

???? Success Metrics:
A consistently clean, prioritized inbox with no missed follow-ups

A structured task system that reduces the executive’s mental load

Clear, organized workflows that help maintain Upgrade to see actual infontum and priorities

???? Ideal Candidate Traits:
Proactive, resourceful, and solution-oriented

Meticulous attention to detail

Exceptional written and verbal communicator

Self-driven and reliable under minimal supervision

???? To Apply:
Send your application to: Upgrade to see actual info
Subject Line: VAS360: Real Estate Virtual Assistant

In your email proposal, please answer the following:

1. How long is your experience as a Real Estate Virtual Assistant (U.S. real estate only)?

2. What tools and platforms are you currently using in your work?

3. What makes you a great fit for this role?

?? Important:
Only applicants who follow the instructions and send their proposal via email with the correct subject line will be considered. Applications submitted through other platforms or without answering the questions will not be reviewed.