Real Estate Assistant

Experienced Real Estate Virtual Assistant (MLS, CRM, Transactions, Marketing) – Long-Term Role
We are a top-producing residential real estate team in Colorado, USA. We are looking for an experienced Real Estate Virtual Assistant for a long-term, full-time position.
This is not a beginner role. You must have already worked for a U.S. real estate team and be comfortable with MLS systems, CRM management, transaction support, and listing marketing.
We use checklists and clear processes for everything, and we use AI tools every day. Accuracy matters more than speed in this role, though we need both.

What You Will Do
MLS Listing Management
• Enter residential listings into the MLS, accurately and completely
• Upload and label photos correctly (including virtual staging disclosures)
• Check property details against source documents (square footage, legal descriptions, inclusions and exclusions)
• Update listing status (Active, Price Change, Under Contract, Closed)
• Follow MLS rules at every step
CRM and Follow-Up
• Manage Follow Up Boss: pipelines, tags, smart lists, and task workflows
• Keep the database clean and up to date
• Help run follow-up sequences and action plans
Transactions and Contracts
• Work inside our Asana transaction checklists for sellers and buyers
• Prepare and send documents through DocuSign
• Track contract deadlines and contingencies
• Keep files organized in Google Drive
• Write professional emails to title companies, lenders, and vendors
Marketing
• Create marketing graphics in Canva
• Format and polish property descriptions
• Post listings to websites and social media
• Help with short videos: simple CapCut edits, caption files, and uploads to YouTube Shorts and Instagram Reels
• Organize listing photos
Research and Admin
• Do web research (comparable sales, vendors, data checks)
• Prepare simple reports and updates
• Schedule vendors (photography, staging, landscaping, etc.)

What You Need (Required)
• At least 1 year supporting a U.S. real estate team. We will ask for two references we can contact.
• You have entered listings into an MLS yourself, including photos and status changes
• You use a CRM every day (Follow Up Boss preferred)
• You can prepare and send DocuSign documents
• You know Google Workspace well (Docs, Sheets, Drive, Gmail)
• You can make clean, professional graphics in Canva
• You have used Asana or a similar tool to track tasks
• Your written English is clear and professional
• You catch small mistakes that other people miss
Bonus: You enjoy using AI tools like Claude or ChatGPT in your work. Our team builds many of its workflows around AI, and we want someone excited to learn this way of working.

Security and Account Access
You will work inside our business systems, so we take account security seriously:
• All team logins are managed through a team password manager
• Two-factor authentication for team accounts stays on team-controlled methods, not your personal authenticator app
• We give you access system by system as you onboard, and you agree to return access promptly if the role ends
If this is a problem for you, please do not apply.

Schedule
• 30-35 hours per week moving up to 40 hours
• 8:00AM-4PM U.S. Mountain Time Zone work hours
• Reliable internet and backup power required

Pay
• $ ---------- per month USD, based on experience
• Raises based on performance
• Long-term position. We value loyalty, and we train our people through a structured onboarding program.

The Person We Want
• Organized and checklist-driven
• Fast but accurate
• Proactive: you see what is needed and act, instead of waiting for instructions
• Comfortable managing several listings and transactions at the same time
• Professional and friendly in writing

Hiring Process
1. Application review
2. Skills test (about 60 minutes, completed online)
3. Interview on video call
4. Paid trial project (real tasks, real pay) before a final offer

How to Apply
Include all of the following in your application:
1. The MLS platforms you have used
2. The CRM systems you have used
3. A short description of the U.S. real estate teams you have supported, with two references we may contact
4. The word “Precise” as the first word of your application
5. Your monthly salary expectation in USD
6. Complete this Google Form: ----------
Applications missing any item above will not be reviewed.