Private School Executive Virtual Assistant

K-12 Private School Executive Admin VA will be responsible for managing the daily administrative functions of our school, including updating student records, coordinating with staff, managing admissions and enrollment processes, answering parent inquiries, and ensuring accurate record-keeping. The role requires excellent communication skills, proficiency in English, and familiarity with student data management systems. The candidate must be trustworthy, a quick learner of new software, and able to handle multiple priorities efficiently.

Are you an organized, self-motivated professional looking for a dynamic opportunity to contribute to an innovative private Christian school? We are searching for a Remote Executive Administrator who will play a pivotal role in ensuring smooth day-to-day administrative operations for our fast-paced and growing institution. If you thrive in a detail-oriented environment, have a passion for education, and excel at managing multiple responsibilities, we’d love to hear from you!

Key Responsibilities
Administrative Support

Respond to emails, messages, and phone calls promptly and professionally.
Coordinate with the school head, campus directors, and other staff members on inquiries and updates.
Organize and maintain student files, ensuring accuracy and confidentiality.
Student Records Management

Update and maintain student assignments, grades, attendance, and tutoring notes.
Track records for 25-60 students daily and ensure ledgers and gradebooks are always current.
Admissions, Recruitment, and Retention

Assist with admissions processes and communicate with prospective families.
Support retention efforts by engaging with parents and addressing concerns.
Collaborate on recruitment initiatives to promote enrollment growth.
Communication and Coordination

Act as the first point of contact for parents regarding school matters.
Send out reminder emails and notifications as needed.
Technology and Software

Learn and utilize new software, including gradebook systems and online learning platforms, efficiently and quickly.
Other Duties

Perform additional tasks as assigned by the school head.
Contribute to a collaborative and Christ-centered school environment.
Qualifications
Language Skills: Proficient in speaking, writing, and comprehending English.
Education: Academic background required.
Experience:
Familiarity with college enrollment processes and student data management.
Proven experience managing multiple administrative tasks in a fast-paced setting.
Organizational Skills: Highly organized, detail-oriented, and able to prioritize tasks efficiently.
Technology Proficiency: Comfortable with learning new software systems and using technology for daily operations.
Trustworthiness: Dependable, discreet, and able to handle sensitive information responsibly.

How to Apply
To apply for this exciting opportunity, please send your resume along with a short introduction video (5 minutes or less) that includes the following:

A brief introduction about yourself and your skills.
Your hobbies and personal interests.
Highlights from two of your most successful jobs, explaining why they were meaningful or impactful.
Note: Applications without the introduction video will not be considered.

Why Join Us?
Be part of a mission-driven team making a difference in education.
Enjoy the flexibility of working remotely.
Contribute to an innovative and fast-paced school environment.
We look forward to finding an incredible Executive Administrator who is ready to support our students, staff, and families with excellence.
Apply today!