Personal Support Contractor

We are seeking a highly organised, detail-oriented and proactive Personal Support Contractor to provide ongoing administrative and bookkeeping support across a range of personal, trust and property-related matters.

This role is ideal for someone who enjoys working independently, managing multiple priorities, and ensuring nothing falls through the cracks.

The successful candidate will be trusted with confidential information and play a key role in maintaining accurate records and keeping administrative processes running smoothly.

Key Responsibilities:

Trust Distribution Administration
Prepare and maintain trust distribution schedules and records.
Coordinate documentation and information required for trust-related activities.
Track key dates, actions and outstanding items.

Personal Bookkeeping (Across Multiple Entities)
Maintain accurate financial records across personal, trust and investment entities.
Categorise transactions and update bookkeeping systems.
Assist with year-end preparation and accountant requests.

Rental Property Administration
Maintain property-related records and documentation.
Track rental income, expenses and key property information.
Liaise with property managers and service providers as required.

Bank, Loan & Credit Card Reconciliations
Reconcile bank accounts, loan accounts and credit cards.
Investigate and resolve discrepancies.
Maintain organised supporting documentation.

Document & Record Management
Organise and maintain digital filing systems.
Ensure records are accurately stored and easily retrievable.
Manage document version control and archival processes.

Liaison & Information Chasing
Follow up with accountants, property managers, banks, lenders and other third parties.
Track outstanding requests and ensure timely responses.
Coordinate information gathering for various administrative and financial matters.

Simple Reporting
Prepare straightforward financial and administrative reports.
Summarise account balances, cash flow information and outstanding action items.
Provide regular status updates and progress reporting.

About You
You will ideally have:
Previous experience in bookkeeping, administration, executive assistance or financial administration.
Strong attention to detail and high levels of accuracy.
Excellent written English communication skills.
Experience reconciling financial accounts.
Strong organisational and follow-up skills.
Ability to manage confidential information with discretion.
Intermediate to advanced Excel or Google Sheets skills.
Experience working remotely and independently.
Experience with trusts, investment entities and rental property administration.
Experience supporting business owners, investors or high-net-worth individuals.

To Apply
Please submit:
A brief cover letter outlining your relevant experience.
Your CV/resume.

Only shortlisted contractors will be contacted.