Part-Time Operations Virtual Assistant with Bookkeeping & Online Auction Support

About Us

We are a growing senior relocation, downsizing, estate sale, and moving company based in Minnesota, USA. Our mission is to help older adults and their families navigate life transitions with compassion, organization, and professionalism.

We are looking for a highly organized, detail-oriented Virtual Assistant who enjoys creating order, following processes, and supporting a fast-paced business behind the scenes. This role starts part-time with the opportunity to grow as the business continues to expand.

Position Overview

This is an operations-focused role supporting our office administration, bookkeeping processes, customer relationship management (CRM), online auction operations, and general business organization.

The ideal candidate is proactive, dependable, tech-savvy, and enjoys managing details that help a business run smoothly.

Responsibilities
Administrative Support
Update and maintain CRM records
Organize digital files and documentation
Manage spreadsheets and tracking reports
Assist with email management and follow-up
Maintain internal checklists and SOPs
Prepare reports for management review
Bookkeeping Support
Enter and organize expenses
Assist with invoice tracking and reconciliation
Review receipts and supporting documentation
Help prepare accounts receivable reports
Support payroll preparation and timecard tracking
Maintain financial spreadsheets and reporting
Operations Support
Track project status and deadlines
Assist with scheduling and task management
Monitor completion of internal processes
Follow up on assigned action items
Identify missing information and ensure records are complete
Online Auction Support
Research auction items and product information
Draft item descriptions using provided guidelines
Organize inventory spreadsheets
Support shipping and order tracking processes
Maintain auction-related documentation and reporting


Qualifications
Required
2+ years of Virtual Assistant, Administrative Assistant, Operations, or Office Support experience
Strong written and verbal English communication skills
Excellent attention to detail
Strong organizational skills
Proficiency with Microsoft Office (Excel, Word)
Comfortable learning new software platforms
Reliable internet connection and computer

Preferred
QuickBooks, or bookkeeping experience
CRM experience
Project management software experience
Spreadsheet reporting experience
e-commerce experience
Experience supporting U.S.-based businesses

Ideal Candidate
You may be a great fit if you:

Love creating order from chaos
Enjoy checklists, systems, and follow-through
Catch mistakes others miss
Are proactive and resourceful
Communicate clearly and professionally
Want a long-term opportunity that can grow over time