Paralegal / Executive Assistant to Jessie - Looking for a unicorn!

Here’s a quick video sharing why you may want to work with us! https://www.loom.com/share/571ac017b6834da6a2d6955f0e0921d1?sid=170295e9-acac-4ac9-9dd2-45cb5928b008e

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:
*I provide a FUN working environment.
*We are constantly learning new things.
*We are a team who wants to be the best at what we do, which means you have the BEST teammates.
*I ALWAYS pay on time.
*I treat all of my team members with respect and love.

Client Overview:
*We are looking for a temporary Virtual Assistant to cover a team member’s maternity leave for a duration of two months (from April 29 to May 26). This role requires seamless transition support, ensuring tasks are handled efficiently during the leave period. While this is a temporary position, strong performance may open opportunities for future roles within our team.

Client Requirements:
*Must be able to work 6am-2pm Mountain Time (US)
*Must be able to work 40 hours per week
*Must be able to manage the client’s calendar and must be familiar with Calendly and Google Calendar
*Must have Outlook experience
*Must have Monday.com experience
*Must have email management experience
*Must be super organized with great attention to detail

Software tools used by the client:
*Monday.com
*Clio
*Google Suite
*Outlook - Microsoft 365 (Word)
*Adobe
*Legal tracker
*Zoom
*Calendly

Responsibilities/Tasks:
*Client onboarding and Clio and folder creation
*Email management
- Respond to emails from interested clients and send calendar link, or set up meetings
*Setting up meetings
- Attending meetings for the legal team (Mondays - setting them up) and the all team (creative + legal)
*Invoices and trust requests out of our Clio account
*Need help calendaring my daughters events, the school calendar, etc. When PJ day is.
- For example, “3 days ahead, I see on Monday you have the carpool with Jen, should I reach out and see if someone else can pick up?”
*I use Calendly for my own meetings, which I love, but at times we need a personal touch. Can we get something on the calendar to set up a touch point?
*Keep everything on the calendar and add new things as they come up.
*Monday.com - when you see these emails come through, you’re in our meetings, I want to ask you ‘can you add this or that to Monday?
*Gifts, birthdays for employees. Need a system in place. Magic is one of our values. We use Sugarwish a lot



---------

If you know in your heart this job is for you, please apply on our super quick application system by clicking here: https://app.loxo.co/job/MjUwMTMtOW9lM2hmNTB1N2dkdDlubw==

You only have to apply for one job through our portal, and then you can email us if you want to be considered for additional positions.

We have many positions available, so even if this one isn't a perfect fit, if you are a hard worker who loves learning and pays attention to the details, we will probably have something else available for you!

----------------

Our super cool hiring process:

*We have real people communicating with you and looking at your application!
*We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
*At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment team’s job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.