Notion Systems Operations Manager

POSITION OVERVIEW

Falter Media is hiring a Notion/Asana Systems Architect & Project Operations Manager who can design and manage our backend systems and workflows — using tools like Notion at a high level of technical complexity.

This person will build and maintain the systems that run our agency — from content pipelines and client trackers to payroll and team task boards. You must be obsessive about structure, creative in system design, and organized enough to keep everything running smoothly. Familiarity with video production pipelines is a bonus, but not required.

Bonus, would also love someone who can help with some HR tasks, with hiring and firing, etc.

???? ABOUT US

Falter Media is a scrappy, fast-growing content agency based in Utah, USA. We create YouTube videos, podcasts, shortform clips, and documentaries for personal brands and values-driven companies. Our clients include doctors, health coaches, faith-based podcasters, and entrepreneurs who are making the world a better place.

We’ve been hiring in the Philippines since 2022 and love our team here. This role is for someone highly skilled in Notion who can help build systems and manage the backend operations of the business

???? ABOUT THE ROLE

We are looking for an advanced Notion expert who can build, maintain, and improve our agency’s internal systems. This includes project management dashboards, client pipelines, editorial calendars, content trackers, payroll databases, SOP hubs, and more. You’ll work directly with the owner to build smart systems — and help manage them as a key player in operations.

This is not a basic task-manager job. We need someone who can think logically, build complex relational databases, and structure systems that scale with a growing agency.

???? RESPONSIBILITIES

???? NOTION SYSTEMS DEVELOPMENT
• Build custom Notion dashboards, workspaces, and interlinked databases.
• Create advanced formulas, filters, templates, rollups, and automations.
• Design user-friendly views for our team (calendar, kanban, table, timeline).
• Connect Notion with external tools like Zapier, Make, Google Sheets, and Slack.
• Maintain SOP hubs, onboarding templates, and internal guides.

???? PROJECT & TEAM MANAGEMENT SUPPORT
• Track deadlines and deliverables across multiple clients.
• Help assign tasks and keep the content production pipeline flowing smoothly.
• Monitor who’s working on what — and flag any bottlenecks.

???? ADMIN & HR SUPPORT
• Manage payroll tracking for our team in the Philippines and abroad.
• Organize onboarding materials and HR documents in Notion.
• Keep a running log of team availability, leave, and 13th-month payouts.

? REQUIREMENTS
• 2+ years experience with Notion as a system builder (not just user).
• You’ve built dashboards, automated workflows, or a full-blown operations system in Notion.
• Strong logic, problem-solving, and visual organization skills.
• Familiarity with integrations (Zapier, Make, Slack, etc.)
• Excellent communication and English comprehension.
• Can work independently, think like an operator, and own the backend of the business.
• Comfortable with time tracking, deadlines, and remote teamwork.

Bonus (but not required):
• Experience with payroll or HR coordination
• Familiarity with video production pipelines
• Some understanding of LDS culture, YouTube content, or creative agencies

???? WORK HOURS
• Part-time for now, preferred (10 hrs/week) With opportunity for more.
• Flexible schedule but some overlap with Mountain Time (Utah) is ideal
• Long-term commitment only — we’re looking for someone who wants to grow with us!

???? TO APPLY

Please answer these questions and send them along with your resume/portfolio or video intro:
1. Show us a Notion workspace or system you’ve built (video walkthrough or screenshots, if possible).
2. What’s the most advanced thing you’ve built in Notion (a formula, workflow, or automation)?
3. What kind of systems do you enjoy building most in Notion?
4. Have you handled any HR or payroll work before?
5. What excites you most about this job?