LinkedIn Systems & Client Operations Manager

About Us

We run sophisticated LinkedIn-based growth and lead generation systems for founders, speakers, authors, and companies. These systems generate daily inbound conversations that must be handled accurately, consistently, and professionally.

We are hiring a LinkedIn Systems & Inbox Operations VA who will eventually take over day-to-day management of our LinkedIn campaign operations.

This is a process-heavy, detail-critical role. You will not be guessing. You will follow clear SOPs, scripts, and workflows.

What You’ll Be Responsible For
1. Inbox & Conversation Operations

You will:

Monitor LinkedIn inboxes connected to our systems

Watch for new inbound DMs from campaigns

Respond to messages using:

Our SOPs

Our scripts

Our custom GPT assistants (we will train you)

Escalate hot or complex conversations to the team

Never go off-script unless instructed

2. Data & Tracking (Very Important)

You will:

Log and update:

New contacts

Replies

Status of each conversation

Warm / hot / booked / not interested

Maintain very clean Excel / Google Sheets

Follow exact column structures and rules

Make sure nothing falls through the cracks

3. Client & Internal Updates

You will:

Send daily updates to:

Clients and/or

Internal project managers

Updates include:

How many new conversations

How many replies

How many qualified leads

Any issues or flags

4. System & Process Execution

You will:

Follow very specific SOPs

Execute the same processes:

Daily

Weekly

Monthly

Help us keep systems:

Clean

Organized

Predictable

Scalable

Who This Role Is Perfect For

You are a great fit if:

You LOVE:

Checklists

SOPs

Rules

Structure

Systems

You are extremely:

Detail-oriented

Organized

Process-driven

You are comfortable:

Working inside tools and systems

Updating spreadsheets all day

Following instructions exactly

You are confident using:

ChatGPT or custom GPTs

Copy/paste workflows

Templates and scripts

This Role Is NOT For You If

You like to “wing it”

You hate repetitive process work

You dislike spreadsheets

You want to “be creative” with messaging

You ignore SOPs

This role requires precision and consistency.

Skills Required

Operations / Admin Support

CRM or Lead Management (or similar)

Spreadsheet management (Excel / Google Sheets)

Following SOPs and workflows

Using AI tools (ChatGPT or similar)

Big bonus if you have:

Experience managing inboxes

Experience in lead gen or appointment setting ops

Experience in agency operations

Training

We will train you on:

Our systems

Our SOPs

Our workflows

Our custom GPT tools

Exactly how to handle every scenario

You do NOT need to invent anything. You need to execute perfectly.

Success Metrics

You will be measured on:

Zero missed messages

Clean, accurate tracking

Fast response times

Following SOPs correctly

Clean daily reporting

How to Apply (Important Filter)

Have them answer:

Have you ever worked in a role where you had to follow strict SOPs? Explain.

How comfortable are you with spreadsheets and tracking systems?

Have you used ChatGPT or AI tools in your work before? How?

Describe a role where being detail-oriented was critical.

What hours are you available?