Founder's Personal Assistant

Role: Founder’s Personal & Executive Assistant

Location: Remote (Philippines)
Working Hours: Must overlap significantly with US Pacific Time

About the Role

We are looking for a highly capable Founder’s Personal & Executive Assistant to support the founder of a fast-growing, US-based technology startup.

This role blends executive assistance, business coordination, light content support, and personal assistance. The ideal candidate helps keep the founder focused and operating at a high level — while also supporting external communication and presence.

Experience supporting technology, SaaS, or AI companies is strongly preferred.

This is a long-term role with room to grow.

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Key Responsibilities

Executive & Personal Support
• Manage calendars, scheduling, and coordination across time zones (primarily Pacific Time)
• Coordinate meetings with internal teams, external partners, and advisors
• Draft, organize, and manage professional email communication
• Assist with travel planning, itineraries, and logistics
• Track reminders, priorities, and follow-ups to ensure nothing drops

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Business & Coordination Support
• Research tools, vendors, events, and service providers in the US
• Prepare meeting agendas, summaries, and follow-ups
• Organize contacts, documents, and internal notes
• Coordinate with contractors, agencies, and team members as needed

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Social & Ghostwriting Support (Important, but not primary)
• Assist with ghostwriting and polishing short-form content for:
• LinkedIn posts
• X / Twitter threads or replies
• Help turn rough thoughts, voice notes, or bullet points into clean, on-brand posts
• Draft multiple versions of posts for review (tone, length, emphasis)
• Support light engagement tasks (scheduling, formatting, basic replies when directed)

(This is not a full-time content role — judgment, clarity, and tone matter more than volume.)

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Requirements

Must-Have
• Bachelor’s degree (any discipline)
• Excellent written and spoken English
• Strong organizational skills and attention to detail
• Availability during US Pacific Time hours
• Professional discretion and confidentiality
• Ability to work independently and anticipate needs

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Preferred Qualifications
• Experience supporting founders or executives at tech, SaaS, or AI companies
• Prior exposure to social media ghostwriting, especially LinkedIn and X
• Familiarity with founder-style writing (opinionated, concise, professional)
• Comfort with US business culture and professional communication
• Experience working with US-based clients or teams

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Tools & Systems
• Google Workspace (Gmail, Calendar, Docs)
• Slack / WhatsApp
• LinkedIn and X (Twitter)
• Task/document tools (Notion, spreadsheets)
• Scheduling or content tools (optional, nice to have)

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What Success Looks Like
• The founder’s schedule runs smoothly and predictably
• Communication is clear, timely, and professional
• Social posts reflect the founder’s voice and thinking
• Tasks are handled proactively with minimal oversight
• The assistant feels like a trusted extension of the founder

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Working Style & Culture
• Remote-first, professional, and fast-moving
• Clear expectations and direct feedback
• High trust, high accountability
• Long-term collaboration mindset