Executive Virtual Assistant (Xero & Admin Support) - German Speaking

Fashion Chingu, originally your #1 source for K-pop idol-inspired fashion, we’re now on the journey to becoming your one-stop solution for all things K-pop. Whether it’s idol-inspired fashion, albums, lightsticks, or other merch - we aim to become THE destination for K-pop fans worldwide.

To achieve this, we're looking for a highly organized and reliable executive virtual assistant, who can become our CEO's trusted right hand. If you love structure, have experience in bookkeeping, and enjoy administrative tasks, you’ll thrive with us.

If you identify with these core principles, you’ll love working here:

- We work flexibly but deliver responsibly.
- We act with an ownership mentality.
- Fast is better than slow.
- We look for the yes, not the no.
- We communicate proactively.
- And don't forget to have fun

Your mission:
Enable our founder and team to focus on growth by handling administrative tasks, bookkeeping in Xero, and organizing our daily operations smoothly.

Your responsibilities:

Xero Bookkeeping:
- Processing sales invoices (applying credit notes, manual payments)
- Processing bills using Hubdoc
- Reconciling bank accounts & Stripe payments
- Expense allocation across two brands using tracking categories
- Adjustment entries (rounding, minor corrections)
- Extracting financial reports (P&L, etc.)

Admin & Operational Tasks:
- Keep subscriptions minimal (monitor & cancel unused tools)
- Collect and organize invoices
- Track vacation days & set up systems for time-off management
- Process bank transfers (HMO cards, salaries, influencer payments)
- Handle German phone calls and appointments
- Maintain team database (birthdays, anniversaries, roles)

Prepare onboarding for new teaUpgrade to see actual infombers (accounts, templates, tools)

Update reports in Google Sheets regularly

Requirements:
- Conversational in German, good enough to make phone calls at German local entities
- Very good English skills
- Experience with Xero (ideally e-commerce related)
- Highly organized, proactive, and trustworthy
- Stable internet and a proper home office setup
- Ideally available daily from 2–6 PM Philippine time

Perks:
- Fully remote - work from home
- 13th-month salary
- Paid holidays
- HMO card after one year
- Small, collaborative, and K-pop-loving team

In addition to your resume, please include a brief personal cover letter explaining why you’re the perfect fit. If we see a match, we’ll send you a short questionnaire!