Executive/ Personal Assistant

About the Role
We are seeking a highly capable, high-judgment Executive & Personal Assistant to support a busy business owner across both professional and personal responsibilities. This is a trusted, high-impact role designed for someone who operates with autonomy, anticipates needs, and ensures execution without constant oversight.
This is not a clerical or task-only position. The ideal candidate will act as a strategic partner—managing priorities, coordinating across stakeholders, and keeping multiple workstreams moving smoothly. The ultimate goal of this role is to reduce friction, eliminate dropped balls, and protect the executive’s time so the business and personal life operate efficiently.
This position blends executive support, operational coordination, and personal administration in a fast-paced, dynamic environment.
What Success Looks Like

Email inboxes and calendars are fully managed, organized, and actioned
Tasks and projects move forward without reminders
Deadlines are consistently met through proactive tracking and follow-up
Communication is handled professionally and in the executive’s voice
Information is well-organized and easy to review or act upon
Administrative work never becomes a bottleneck
If you enjoy creating order, anticipating needs, and taking ownership, this role will be a strong fit.
Key Responsibilities
Executive & Personal Support
Manage complex calendars, appointments, and schedules using Google Calendar and Microsoft Outlook
Oversee and organize email inboxes; draft and respond to correspondence in the executive’s voice
Track commitments, deadlines, and deliverables to ensure follow-through
Prepare for meetings, manage agendas, and coordinate follow-ups
Act as a gatekeeper to protect the executive’s time and minimize distractions
Provide personal assistant support as needed, including personal scheduling, errands, and travel coordination
Task Ownership & Coordination
Independently manage assigned tasks from initiation through completion
Coordinate with vendors, service providers, and professional contacts
Handle time-consuming administrative processes and documentation
Proactively follow up until issues are resolved
Identify blockers early and recommend practical solutions
Business & Operations Support
Provide administrative and operational support across multiple businesses and properties
Assist with project coordination, timelines, and task tracking
Handle routine inbound inquiries and general coordination
Support logistics for meetings, events, conferences, and travel
Assist with basic financial administration, documentation, record-keeping, and payroll-related coordination
Experience supporting payroll processes is highly preferred, with familiarity with Experian payroll systems considered a strong advantage
Technology & Systems
Use and manage tools including Email, Google Drive, Microsoft Office, DocuSign, Notion, Slack, and AI tools
Maintain organized digital systems for efficient decision-making
Learn and adopt new platforms quickly
Improve workflows through better organization, documentation, and automation
Strong comfort with technology is required
A dedicated dual-screen (dual-monitor) workstation setup is required to effectively manage multiple systems, communications, and workflows simultaneously
Required Skills & Qualifications
Proven experience supporting an executive, business owner, or senior leader
Exceptional organizational and time-management skills with strong attention to detail
Ability to manage multiple priorities and shifting deadlines with flexibility
Excellent written and verbal communication skills with professional etiquette
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
Strong typing skills and accuracy in handling information and documentation
Experience coordinating meetings, events, and logistics
Tech-savvy, resourceful, and quick to learn new tools and systems
Ability to work independently with minimal supervision and high accountability
Comfortable blending business and personal support responsibilities
Experience with payroll administration is highly preferred
Familiarity with Experian payroll systems is highly recommended !!!!!!!!!!
Must have access to a reliable dual-monitor workstation and high-speed !!!!!!!!!!!internet connection
Local or able to be available in person when required
Ideal Candidate Profile
You are proactive, detail-oriented, and calm under pressure. You take ownership naturally, follow through without reminders, and communicate clearly before issues arise. You enjoy creating systems, keeping things organized, and making an executive’s life run more smoothly.
This Role Is Not
A data-entry or clerical position
A rigid 9–5 role
A “wait for instructions” job
Suitable for someone who requires constant direction
Growth Opportunity
This role is expected to grow in responsibility and scope as trust and impact increase. The right candidate will become deeply integrated into day-to-day operations and play a key role in supporting both business growth and personal efficiency.