Executive Assistant to President

Executive Assistant to the President
Residential Property Management Firm
Office Location: Seattle, WA (PDT)
Start Date: April 2025
Position: Full-Time

Job overview
We are seeking a highly organized and proactive Executive Assistant to support the President of our growing residential property management firm. The ideal candidate will excel in managing multiple tasks, anticipating needs, and ensuring seamless operations. This role requires professionalism, discretion with confidential information, and effective prioritization to contribute to the firm's success.

Qualifications:

• Completion of Athena Go or similar training
• Minimum of two years' experience in an Executive Assistant role
• Microsoft 365 expert
• Highly organized with excellent follow-through and attention to detail.
• Strong written and verbal communication skills (C1 or C2 level).
• Tech-savvy and eager to learn new tools/software.

Personal/Specialty Traits:
• High follow-through.
• Self-starter; proactive and takes the initiative.
• Highly organized; able to manage multiple tasks effectively.
• A generalist who enjoys moving projects forward.
• Flexible with changing priorities; able and willing to challenge when necessary.
• Capable with a high EQ.
• Approachable, collaborative, and a team player with a positive attitude.
• Experience in Property Management or Real Estate is a plus.


Key Responsibilities:
• Calendar Management: Schedule meetings, coordinate travel, and handle expense reports to protect the President’s time.
• Email and Inbox Management: Maintain Inbox Zero with daily sweeps, manage and respond to emails on behalf of the executive.
• Project Assistance: Support key projects, research, and initiatives as directed by the executive team.
• File Management: Organize and maintain confidential files, reports, and presentations.

Application Requirements:
1. Self-Introduction Video: Record a brief video (1-2 minutes) introducing yourself, highlighting your relevant experience, and explaining your interest in the Executive Assistant role.
2. Resume: Provide a detailed resume that outlines your professional background, skills, and achievements relevant to the Executive Assistant position.
Please submit these materials prior to your interview. If you have any questions or need further clarification, feel free to message us for more details.
We look forward to learning more about you and discussing how you can contribute to our team.