Executive Assistant - Remote (Email, Calendar, Personal Bookkeeping, Admin & Project Support)

Long-term role | Remote | Competitive pay for the right person

Founders are interested in the welfare of their staff. We want the right people with the right culture fit, which is happy, helpful, willing, cooperative and supportive.
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About the Role:

We’re two founders running a startup based in Australia, and we’re looking for a proactive, organised, and trustworthy Executive Assistant to help manage our day-to-day admin and keep us focused on growing the business.

This is a long-term role for someone who’s switched on, tech-savvy, and comfortable communicating professionally on our behalf. You'll be helping with inbox and calendar management, light (personal) bookkeeping for tax return purposes, document formatting, and small project support.

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Key Responsibilities:


Email Management (Outlook) – prioritising, organising, and drafting or responding to emails
Calendar Management (MS365) – scheduling, confirming appointments, and avoiding double-ups
Personal Bookkeeping Support (Xero) – tracking expenses, donations and personal income for personal tax return purposes (financial role of the business is taken care of separately)
Admin & Docs – formatting presentations (PowerPoint), spreadsheets (Excel), and Word documents
Project Support – tracking tasks, liaising with suppliers or stakeholders, following up on action items
Confidential Executive Support – working directly with the two founders on a range of business and personal admin tasks

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What We're Looking For:
• 3+ years experience as a Remote Executive Assistant
• Excellent written and spoken English
• Experience with:
• Xero – or experience with similar software and processes for personal book keeping
• Outlook + MS365 (Calendar, Excel, PowerPoint, Word)
• Highly organised with great attention to detail
• Confident, proactive, and a natural problem-solver
• A strong sense of discretion—at times you’ll be working with sensitive personal information
• Comfortable working at least a few hours overlapping with Australian business hours
• Experience supporting startup founders or business owners
• Familiarity with tools like Trello, Asana, Smartsheet or other project/task platforms
• Ability to draft professional email responses in an Australian tone of voice

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What You’ll Get:

• Supportive founders to work with
• Training in specific processes required to fulfill the role
• Competitive pay, based on experience and reviewed regularly
• Long-term role with growth potential
• A collaborative, flexible working environment
• Direct access to founders who value clear communication and initiative
• Prompt payments and respect for your time and effort

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How to Apply

Please send:
1. A brief intro about you and your relevant experience
2. Your resume or OnlineJobs.ph profile link
3. A short written answer to the below situation (3–5 sentences):

You’re managing our shared inbox. A supplier emails to say a delivery will be delayed and this might affect a client deadline. What do you do?

Only applications that follow the steps above will be considered.

Looking forward to working with someone sharp, reliable, and ready to grow with us.