Executive Assistant Ops (Project Manager)

Position: Full-Time Executive Assistant Ops (Project Manager)
Team: Core Operations (Private LLC Team)
Hours: 40 hrs/week | Preferred Availability: 6am–2pm MT (some flexibility)
Compensation: $1250/month
Location: Remote

About the Role

I’m hiring a highly capable and detail-driven Full-Time Project Manager to be the behind-the-scenes operator that keeps everything moving — so I can show up fully for the clients and teams I serve.
You’ll be hired through my private LLC and work closely with me in my role as Integrator for the company I support. From managing contractors and driving execution to staying on top of systems and documentation, your job is to bring order, clarity, and ---------- ntum to fast-moving initiatives.
This is the first and most important hire for my Core Ops Team — and it’s foundational to how I show up and lead well. You’ll own logistics, help me stay focused, and ensure nothing falls through the cracks.

What You’ll Own

Project Oversight

- Manage multiple projects from automation and design to research and development
- Coordinate contractors, vendors, and specialists to ensure smooth execution
- Track progress, follow up on deliverables, and remove bottlenecks

Inbox & Calendar Management

- Triage and organize inboxes for efficiency
- Schedule meetings across time zones and maintain an aligned calendar

Team Coordination & Hiring Support

- Manage hiring pipelines and help bring on contractors for project support
- Own onboarding and offboarding tasks
- Keep internal communication clean and clear for the Core Ops Team

Systems & File Organization

- Maintain structured and accessible documentation (especially in Google Drive)
- Organize project data, SOPs, and files for easy handoff and reference
- Ensure initiatives are well-documented and searchable

Scheduling & Accountability

- Keep a pulse on all active initiatives
- Follow up on open loops, blockers, and next steps to keep things moving

Who You Are

- Proactive Problem-Solver: You anticipate needs and stay a few steps ahead
- Highly Organized: You love systems, structure, and seeing things through
- Clear Communicator: You keep messages direct, helpful, and efficient
- Resourceful & Self-Directed: You find and manage talent, solve problems, and handle details without micromanagement
- Google Suite Pro: You’re confident using Google Docs, Sheets, and Drive and using Google Suite to ensure efficient Project
Management
- Time Zone Aware: You're available for at least a few hours between 5am–9am MT to sync when needed

Bonus: You have skills in tech setup, automation, SOP writing, or financial tracking


Hours & Communication
This role is flexible and remote — I care more about outcomes than hours clocked. That said, some real-time overlap (ideally between 5am–9am MT) helps us move faster. If we’re not connecting live, we’ll rely on Loom videos and async updates to stay aligned.

Perks
Remote & Flexible: Work from anywhere on a flexible schedule

Professional Development: We’ll cover online courses or certifications that help you grow in the role

Meaningful Work: Your effort directly helps me serve more clients and lead more effectively


How to Apply
Please submit a short video via ---------- introducing yourself.

In your video, share:

1. Who you are and why this role excites you
2. Your experience with project management tools and systems
3. Any bonus skills you bring (tech, hiring, documentation, automation, etc.)
4. Your rating (1–5) of your Google Suite skills, especially Google Sheets