Executive Assistant / Operations Coordinator

???? Executive Assistant / Operations Coordinator
HDG Resource Team LLC | Remote | Full-Time
HDG Resource Team assists homeowners in distress by providing fast, ethical real estate solutions throughout Florida. We operate with urgency, structure, accountability, and professionalism.
We are seeking a highly organized Executive Assistant / Operations Coordinator to support daily business operations, team accountability, CRM management, lead flow, and executive-level support. This role requires someone proactive, detail-oriented, and capable of managing multiple moving parts without constant supervision.
This is not an entry-level administrative role. We are looking for a reliable team player who can help maintain operational structure while supporting company growth.
? Schedule
• 8:30 AM – 5:30 PM Eastern Time
• Rotating weekends required
• Mandatory Mondays at 9:30 AM ET
• 30–45 day trial period (post-training)
???? Responsibilities
• Executive and operational support
• CRM management (GoHighLevel & PropStream)
• Pipeline and opportunity management
• Team accountability and follow-up coordination
• Data management, list scrubbing, skip tracing, and lead verification
• Clockify system monitoring, productivity review, and audit reporting
• KPI tracking and reporting
• Campaign coordination (letters, EDDM, property research)
• Google Workspace organization (Docs, Sheets, Drive)
• Canva support and document organization
• Monitor inbound/outbound communications
• Follow-ups via calls, SMS, and email
• Calendar management and task coordination
• Assist with process improvement and workflow organization
• Support and understand major staff workflows including back office operations, lead management, pipeline organization, and campaign coordination
• Cold calling, lead qualification, and appointment setting experience is a plus
? Requirements
• GoHighLevel experience (required)
• REIFax experience (preferred, not required)
• Strong Excel & Google Workspace skills
• Excellent organizational and communication skills
• Fluent English (Spanish is a plus)
• Ability to multitask and manage priorities under pressure
• Detail-oriented, proactive, and performance-driven
• Strong follow-through and accountability mindset
• Cold calling experience is a plus
???? Technical Requirements
• Reliable computer (dual monitors preferred)
• High-speed internet + backup
• Noise-canceling headset
???? Compensation
• $720/month salary paid bi-weekly
Bonuses (Cold Calling Performance Only):
• 1 deal = $250
• 2 deals = $500
• 3+ deals = $300 per deal
• Performance incentives
• 11 paid U.S. holidays + PTO
• 30-day trial period
Top performers grow. Average effort won’t last.
???? What This Role Is (and Is Not)
? Long-term opportunity with growth potential
? Leadership and operational growth opportunity
? Structured systems, scripts, and support
? Fast-paced and performance-driven environment
? Opportunity to grow into higher operational responsibilities
? Not a passive assistant role
? Not suitable for individuals needing constant supervision
? Not suitable for those uncomfortable with accountability, urgency, and follow-through
???? How to Apply

Email with subject line: “TEAM PLAYER”
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Include:
• Resume
• 30–180 second live video introduction covering:
• Executive assistant or operations experience
• GoHighLevel, CRM, SMS/email workflow experience
• Organization and multitasking abilities
Answer this question:
“A homeowner is behind on payments and hesitant to sell—how would you build trust and guide them toward a solution?” BONUS QUESTION PLEASE INCLUDE IN LIVE VIDEO
• Shareable video link required (Google Drive / Dropbox)
?? Applications that do not follow instructions will not be reviewed.
• Strong attention to detail and follow-through are required for this role
• Shortlisted candidates may be asked to complete an additional interview step