Executive Assistant (Operations & Admin Support)

ABOUT THE COMPANY
A Dream Education is a growing supplemental education center supporting students from preschool through high school in Math and Reading enrichment. We are a systems-driven organization focused on student success, strong family communication, and long-term operational growth. We are building a reliable internal team that can support both day-to-day operations and long-term development initiatives, including funding and program expansion.

ROLE OVERVIEW
We are looking for a highly organized and dependable Executive Assistant & Operations Support tea ---------- mber who will work directly with leadership to support daily operations, communication, systems management, and special projects. This is a long-term, structured remote role with opportunities to grow in responsibility over time. You will be trained and supported in all specialized areas, including grant research and application support.

WHAT YOU’LL DO
(1) Executive & Administrative Support
You will act as a key support to leadership by helping manage daily operations and communication.
- Manage inboxes, emails, and parent/staff communication
- Support scheduling, calendar coordination, and reminders
- Prepare meeting notes, follow-ups, and task summaries
- Organize documents, files, and internal systems
- Maintain task boards (Asana) and ensure deadlines are tracked

(2) Operations & Systems Management
You will help keep internal operations accurate, organized, and running smoothly.
- Update student, enrollment, and payment records
- Maintain Google Sheets trackers and internal databases
- Assist with scheduling changes and account updates
- Support workflow consistency across teams
- Help improve and maintain operational systems

(3) Grants & Funding Support (Guided & Structured Work)
You will support the organization’s funding and growth initiatives through structured, template-based work.
- Research grant opportunities based on provided criteria
- Track deadlines, requirements, and submission checklists
- Organize grant materials and supporting documents
- Assist in preparing application drafts using templates and guidance
- Format and edit application materials for clarity and completeness
- Maintain a grant pipeline tracker for leadership review
* No prior grant writing experience is required. Full training, templates, and examples will be provided.

(4) Content & Marketing Support
- Assist with scheduling and posting social media content
- Create simple Canva graphics and visual materials
- Help organize captions and content calendars
- Use AI tools to improve efficiency in content creation

(5) Podcast & Media Support
- Organize podcast files and episode assets
- Assist with publishing preparation and scheduling
- Support basic editing coordination and file management

WHAT WE ARE LOOKING FOR
- Strong English communication skills (written and verbal)
- Highly organized with excellent attention to detail
- Reliable and able to manage recurring tasks consistently
- Comfortable working independently with clear instructions
- Strong ability to follow systems and processes
- Proficient in Google Workspace (Docs, Sheets, Drive)
- Comfortable learning new tools and workflows
- Experience in administrative, EA, or virtual assistant roles is a plus
- Canva, social media, or content experience is a plus
- Familiarity with AI tools (ChatGPT, Grammarly, etc.) is a plus
- Grant experience is NOT required — training will be provided

WHAT SUCCESS LOOKS LIKE IN THIS ROLE
This role is ideal for someone who wants to grow into a long-term operations or executive support position.
Success looks like:
- Tasks completed accurately and on time
- Strong organization across systems and trackers
- Reliable communication and follow-through
- Ability to take ownership of recurring responsibilities
- Growing independence over time with training and support

SCHEDULE
Monday–Friday
3:00 PM – 7:00 PM Eastern Time (ET)

COMPENSATION
$3/hour (20 hours/week)

HOW TO APPLY
Please complete the application form here: ----------
Applications without a completed form will not be considered.