Executive Assistant

About the Role
We are looking for a highly organized, detail-oriented Executive Virtual Assistant to serve as the right-hand operator for two growing businesses: a successful YouTube channel and a Revenue Cycle Management (RCM) company. This is not a passive support role. You will be deeply involved in day-to-day operations, and your attention to detail and communication skills will directly impact the quality and success of both businesses.
If you take pride in doing things right, communicate clearly and promptly, and genuinely enjoy keeping things running smoothly behind the scenes, we want to hear from you.


YouTube Channel Responsibilities
Thoroughly review all video content before publication, catching grammar, spelling, and numerical errors with a critical eye
Create YouTube Shorts from existing long-form video content
Upload videos to YouTube Studio and optimize with SEO-driven titles, descriptions, and tags (training provided; prior experience is a strong plus)
Communicate regularly with video editors and the thumbnail designer to coordinate timely delivery and quality
Maintain organized spreadsheets to track video production status, uploads, and performance
Social Media posting


Revenue Cycle Management (RCM) Company Responsibilities
Communicate professionally with clients and internal tea ---------- mbers on behalf of the company
Invoice medical offices and manage related follow-up
Assist with general operations and administrative tasks as needed


Executive and Personal Assistance
Manage the owner's schedule, appointments, and calendar with precision
Coordinate travel arrangements and logistics
Serve as a primary point of contact for internal and external communications
Anticipate needs and proactively handle tasks before being asked


Tools and Communication
We primarily work within Google Workspace (Gmail, Docs, Sheets, Drive). Familiarity with YouTube Studio, CapCut or similar short-form video tools, and project tracking spreadsheets is helpful. You should be comfortable communicating via email and messaging platforms (WhatsApp or Slack). We expect responses within a reasonable window during working hours and ask that you be available for overlap with US Central Time.

Who You Are
Exceptionally organized and nothing falls through the cracks
A strong command of the English language, including grammar, spelling, and clear professional writing
A proactive, responsive communicator who follows up without being asked
Comfortable working independently and managing multiple priorities at once
Tech-savvy and quick to learn new tools and platforms
Interested in a long-term role with room to grow as the businesses grow
Prior experience with YouTube, video production workflows, or healthcare RCM is a significant advantage


Compensation and Details
Starting pay: $7.00 USD per hour
Bonus opportunities based on performance and contribution
Full-time position
Some flexibility with hours; we value reliability and results
Long-term opportunity with real potential for growth


How to Apply
Please read the instructions below carefully and answer every question in your application. We review all responses personally. Applications that skip questions or provide incomplete answers will not be considered.

To help us identify candidates who read carefully, please begin your application message with the phrase: "Detail First" at the very top.

Application Questions
Please answer all five questions. Thoughtful, specific answers matter far more than length.

Question 1: About You

Tell us something specific about yourself. What is one of your favorite hobbies, and what do you enjoy most about it?

Question 2: Research and Accuracy

Please look up the address of Sweetwaters Coffee and Tea in Naperville, IL and write it below exactly as it appears, including the suite number and zip code.

Question 3: Proofreading

Read the paragraph below carefully and list every error you find, including grammar, spelling, punctuation, and factual inconsistencies. Describe each error and explain what the correction should be.

"The meeting was schedueled for Febuary 31st at 3:00 AM in the afternoon. Their were five clients in attendence, and each of them have recieved the invoice on March 30th. The total amount due were $12,50.18 and the dead line for payment is in 10 days from the meeting."

There are multiple errors in this paragraph. List each one separately.

Question 4: Professional Rewrite

Rewrite the following sentence so that it is clear, professional, and grammatically correct. Do not change the meaning.
"hey so i wanted to let u know that the video wasnt uploaded yet and i think maybe the editor forgot or something and it was supposed to go up yesterday."

Question 5: Following Instructions

You have been asked to send an invoice to a medical office. The invoice total is $3,750.00, the due date is 30 days from today, and the contact name is Dr. Patricia Reynolds. Write a brief, professional email you would send to deliver this invoice. Use today's date.


We look forward to hearing from someone who takes pride in doing things right.